Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Every thriving business today recognizes the importance of precise and efficient data management. Still, many grapple with the necessity of dedicating substantial resources to data entry tasks, which can be time-consuming and often strays away from their core competencies. 

One strategic solution that is gaining momentum is data entry outsourcing. In this post, we'll delve into the intricacies of data entry outsourcing, exploring its manifold benefits, identifying the optimal timing for considering it, and revealing best practices to ensure success.

In addition, discover how Insightful’s remote working technology can assist you by more effectively monitoring remote employees on your outsourced teams.

What is Data Entry Outsourcing?

Data entry outsourcing is a strategic business practice wherein a company delegates its data entry tasks to an external service provider. These tasks may vary widely and include services like data conversion, where data is converted from one format to another, image editing that involves modifying or enhancing images for a better visual appeal, data processing which entails cleaning and processing raw data to make it usable, and transcription services that convert audio files to text format.

Advantages of Outsourcing Data Entry

Cost-Effectiveness

One of the most persuasive reasons for outsourcing data entry is cost-effectiveness. When you outsource, you save on expenses associated with hiring and maintaining a full-time workforce, including wages, benefits, and overhead costs such as workspace and utilities. 

For instance, a small business could potentially save thousands of dollars annually by choosing to outsource its data entry tasks instead of maintaining an in-house team.

Focus on Core Business Activities

With data entry tasks off their plate, your team members can redirect their focus toward core business activities. This could be anything from developing new products or services, enhancing customer relationships, or strategizing business expansion. Ultimately, this fosters growth and enhances the overall productivity of the business.

Access to Expertise

Data entry outsourcing opens the door to a pool of experts equipped with specialized skills and extensive knowledge in managing various types of data entry tasks. An ecommerce business, for example, can take advantage of the expertise of a data entry service provider who specializes in catalog management and product data entry, thereby ensuring accuracy and efficiency in their ecommerce operations.

Increased Efficiency and Productivity

Outsourcing to experienced professionals ensures that your data entry tasks are completed accurately and swiftly, thereby enhancing overall productivity. A healthcare provider, for instance, can outsource patient data entry tasks to a reliable service provider. This not only ensures the accuracy of critical patient data but also allows healthcare professionals to focus more on patient care.

Ensuring Data Security

Professional data entry service providers adhere to stringent data security measures, ensuring that your confidential data is protected against potential breaches or leaks. This is especially relevant to industries like finance and healthcare, where data security is paramount.

When to Outsource Data Entry

The decision to outsource data entry should be based on several factors. Businesses experiencing rapid growth may find that data entry demands are increasing beyond their internal capacity. Similarly, if data entry tasks are consuming a significant portion of your team's time, or if you find yourself in need of skills that your current team does not possess, it may be time to consider outsourcing.

How to Outsource Data Entry

The process of outsourcing data entry begins with a clear identification of the tasks that need to be outsourced. Once you have outlined your needs, start by researching potential service providers. 

Request proposals, evaluate them based on their skill sets, reliability, cost, and reviews from past clients. Upon selecting a service provider, establish your expectations, set up communication channels, and initiate the process.

Best Practices for Data Entry Outsourcing

Clear Communication: Maintain open lines of communication with your service provider. Regular updates and meetings ensure that everyone is on the same page, minimizing misunderstandings and facilitating smooth operations.

Detailed Documentation: Ensure that every aspect of the outsourcing process, from initial agreements to modifications in procedures, is documented. This not only provides a reference point for all parties involved but also aids in conflict resolution if required.

Regular Audits: Conducting regular audits can help maintain high-quality standards. Audits allow you to assess the performance of the service provider and ensure that they are meeting your expectations and adhering to set standards.

Strong Security Measures: It's vital to select a provider who guarantees robust data security measures. These measures may include data encryption, secure networks, and strict privacy policies. This is especially critical when outsourcing sensitive data, such as customer information or financial records.

Choosing the Right Vendor: Choosing the right vendor is a critical step in outsourcing data entry. The vendor's reputation, feedback from past clients, pricing, and technology infrastructure are all key factors to consider when making your choice.

Conclusion

Transforming your business operations and maximizing efficiency and cost-effectiveness is within reach through data entry outsourcing. Properly leveraging this strategy, informed by previously mentioned best practices, enables businesses to reallocate their resources and pivot toward strategic growth. However, a crucial element to unlocking the full potential of your data entry outsourcing venture lies in selecting the ideal partner.

To take your outsourced operations to the next level, consider integrating Insightful’s remote team management tools into your workflow. Insightful is more than just workforce analytics software; it's a comprehensive productivity tool designed to provide meaningful and actionable insights about your team's performance.

Key features of Insightful’s employer software monitor include automated time tracking and attendance monitoring, which offer a clear picture of your team's work hours. This is particularly useful when dealing with outsourced teams operating in different time zones or flexible schedules.

Further, with Insightful's productivity insights and management feature, you can access detailed reports about your team's work habits. This allows for performance optimization, helping identify areas of strength and those that require improvement.

In addition, Insightful's raw performance data feature provides granular information on individual and team activities, helping you monitor and manage productivity more effectively.

Finally, Insightful allows for an overview of resource usage, giving you the ability to assess whether your resources are being used optimally, which can lead to cost savings and increased efficiency.

In sum, Insightful offers a full suite of features designed to give you full visibility and control over your outsourced team's performance, ensuring that your data entry outsourcing endeavor delivers significant value to your business.

Updated on: November 27th, 2023

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