Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Employee monitoring has become a critical aspect of managing a workforce, especially in today's digital age.Β 

‍

With the availability of technology that enables remote work, organizations need to monitor employee productivity, activity, and behavior to ensure they are meeting company goals and objectives.Β 

‍

When it comes to monitoring telework employees, there are two approaches to consider - on premise employee monitoring software or cloud employee monitoring software - each with its own advantages and disadvantages.Β 

‍

In this blog, we'll explore the key differences between these two solutions, what factors to consider when making a decision, and additional considerations to help guide the decision-making process.

‍

Deployment: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise deployment?

‍

A: On-premise employee monitoring software is installed and managed on the company's own servers and infrastructure. As a result, they offer more control over data security and privacy, as the data is stored within the company's infrastructure. This can be an advantage for organizations with strict data protection requirements.

‍

Q: What are the advantages of cloud deployment?

‍

A: Cloud-based employee monitoring software is hosted and managed by a third-party provider on their servers. Cloud-based solutions typically have a subscription-based pricing model with lower upfront costs. The ongoing costs are more predictable, as they include regular updates, maintenance, and security measures provided by the service provider. In-house IT resources are not required.

‍

Cost: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of cost?

‍

A:Β  Though on-premise solutions often have higher upfront costs due to the need for licensing requirements, hardware, and IT staff, they may be more cost-effective in the long run, as the organization has full control over the software and infrastructure, reducing ongoing costs.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of cost?

‍

A: Cloud-based solutions typically have lower upfront costs, making them more accessible for smaller businesses or those with limited resources. The ongoing costs are more predictable, as they include regular updates, maintenance, and security measures provided by the service provider.

‍

Scalability: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of scalability?

‍

A: On-premise solutions offer greater control over scalability, allowing for customization and integration with other systems used within the organization, though this may require more resources.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of scalability?

‍

A: Cloud-based solutions are designed for easy scalability, allowing for quick adjustments to accommodate changes in employee numbers or company requirements.

‍

Data Security and Privacy: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of data security and privacy?

‍

A: On-premise solutions provide more control over data security and privacy, making them suitable for organizations with strict data protection requirements.

‍

Q: What are the advantages of cloud-based solutions in terms of data security and privacy?

‍

A: Cloud-based solutions typically have built-in security measures and are maintained by the service provider, ensuring regular updates, maintenance, and security improvements. However, while most reputable providers maintain strict security protocols, there may be concerns about data breaches or third-party access.

‍

Accessibility and Remote Work: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of accessibility and remote work?

‍

A: On-premise solutions may provide more control over accessibility and can be customized to suit the organization's specific needs. However, accessibility may be limited as it typically requires access to the company's internal network.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of accessibility and remote work?

‍

A: Cloud-based solutions are accessible from any device with an internet connection, making them suitable for remote work environments and teams spread across different locations.

‍

Integration and Customization: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of integration and customization?

‍

A: On-premise solutions offer greater customization and integration options with other systems in the organization, allowing businesses to tailor the software to suit their specific needs. This can be particularly beneficial for businesses with unique or complex workflows

‍

Q: What are the advantages of cloud-based solutions in terms of integration and customization?

A: Cloud-based solutions may offer integration with popular third-party applications, streamlining workflows and increasing efficiency. However, these can be limited compared to on-premise solutions.

‍

Software Updates and Maintenance: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of software updates and maintenance?

‍

A: On-premise solutions allow for greater control over software updates and maintenance. However, the resources required can be costly and time-consuming when updating across multiple systems.

‍

Q: What are the advantages of cloud-based solutions in terms of software updates and maintenance?

‍

A: Cloud-based solutions are maintained by the service provider, ensuring regular updates and maintenance without requiring additional resources from the organization's IT department.

‍

Disaster Recovery and Redundancy: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of disaster recovery and redundancy?

‍

A: On-premise solutions allow for greater control over disaster recovery and redundancy measures.

‍

Q: What are the advantages of cloud-based solutions in terms of disaster recovery and redundancy?

‍

A: Cloud-based solutions typically include built-in disaster recovery and redundancy features, reducing the organization's responsibility for ensuring data protection in the event of a hardware failure or other issues. This can provide additional peace of mind for organizations concerned about data loss or disruption.

‍

User Experience and Interface: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of user experience and interface?

‍

A: On-premise solutions may be more customizable to the organization's specific needs, but may have a steeper learning curve if the user interface is less intuitive.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of user experience and interface?

‍

A: Cloud-based solutions tend to have more intuitive interfaces, leading to higher adoption rates and more efficient monitoring processes.

‍

Technical Support: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of technical support?

‍

A: On-premise solutions may allow for more control over technical support and troubleshooting. However, this may divert resources from other important tasks.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of technical support?

‍

A: Cloud-based solutions typically offer dedicated technical support, leading to faster resolution times and less burden on the organization's IT staff.

‍

Compliance and Legal Considerations: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of compliance and legal considerations?

‍

A: On-premise solutions provide greater control over compliance with data protection laws and industry-specific regulations.

‍

Q: What are the advantages of cloud-based solutions in terms of compliance and legal considerations?

‍

A: Cloud-based solutions adhere to strict security standards and data protection laws, but organizations may need to evaluate the provider's compliance practices to ensure they align with their legal obligations.

‍

Collaboration and Real-Time Monitoring: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of collaboration and real-time monitoring?

‍

A: On-premise solutions may offer greater control over collaboration and real-time monitoring capabilities, though they might not offer the same level of real-time monitoring or collaboration capabilities, potentially leading to delays in identifying and resolving issues within the workforce.

‍

Q: What are the advantages of cloud-based solutions in terms of collaboration and real-time monitoring?

‍

A: Cloud-based solutions often provide real-time monitoring and collaboration features, enabling managers and team members to work together and address potential issues or bottlenecks as they arise.

‍

Additional Considerations

‍

When selecting employee monitoring software, organizations should also consider their business size and structure, industry and regulatory requirements, long-term strategy and growth plans, and company culture and employee trust.

‍

Q: What are the considerations organizations should make regarding their business size and structure when selecting employee monitoring software?

‍

A: Smaller businesses with limited resources and IT expertise may find cloud-based solutions more suitable, while larger organizations with complex IT infrastructures and dedicated IT staff might prefer on-premise solutions.

‍

Q: What are the considerations organizations should make regarding industry and regulatory requirements when selecting employee monitoring software?

‍

A: Certain industries, such as healthcare, finance, and government, may have specific regulatory requirements regarding data storage and processing. Organizations operating in these sectors should carefully evaluate whether on-premise or cloud-based solutions best align with their compliance obligations.

‍

Q: What are the considerations organizations should make regarding long-term strategy and growth plans when selecting employee monitoring software?

‍

A: Organizations should consider their long-term strategies and growth plans when selecting employee monitoring software. If the company anticipates rapid growth or significant changes in the workforce, a cloud-based solution may offer greater scalability and flexibility. On the other hand, if the organization plans to maintain a stable workforce and values greater control over data and infrastructure, an on-premise solution might be more appropriate.

‍

Q: What are the considerations organizations should make regarding company culture and employee trust when selecting employee monitoring software?

‍

A: The choice between on-premise and cloud-based employee monitoring software can impact company culture and employee trust. It's essential to consider employees' perspectives and communicate the benefits and rationale for implementing a particular monitoring solution.

‍

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Employee Monitoring

On-Premise vs Cloud Employee Monitoring: Choosing the Right Solution for Your Business

Written by
Kendra Gaffin
Published on
April 5, 2023

Employee monitoring has become a critical aspect of managing a workforce, especially in today's digital age.Β 

‍

With the availability of technology that enables remote work, organizations need to monitor employee productivity, activity, and behavior to ensure they are meeting company goals and objectives.Β 

‍

When it comes to monitoring telework employees, there are two approaches to consider - on premise employee monitoring software or cloud employee monitoring software - each with its own advantages and disadvantages.Β 

‍

In this blog, we'll explore the key differences between these two solutions, what factors to consider when making a decision, and additional considerations to help guide the decision-making process.

‍

Deployment: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise deployment?

‍

A: On-premise employee monitoring software is installed and managed on the company's own servers and infrastructure. As a result, they offer more control over data security and privacy, as the data is stored within the company's infrastructure. This can be an advantage for organizations with strict data protection requirements.

‍

Q: What are the advantages of cloud deployment?

‍

A: Cloud-based employee monitoring software is hosted and managed by a third-party provider on their servers. Cloud-based solutions typically have a subscription-based pricing model with lower upfront costs. The ongoing costs are more predictable, as they include regular updates, maintenance, and security measures provided by the service provider. In-house IT resources are not required.

‍

Cost: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of cost?

‍

A:Β  Though on-premise solutions often have higher upfront costs due to the need for licensing requirements, hardware, and IT staff, they may be more cost-effective in the long run, as the organization has full control over the software and infrastructure, reducing ongoing costs.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of cost?

‍

A: Cloud-based solutions typically have lower upfront costs, making them more accessible for smaller businesses or those with limited resources. The ongoing costs are more predictable, as they include regular updates, maintenance, and security measures provided by the service provider.

‍

Scalability: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of scalability?

‍

A: On-premise solutions offer greater control over scalability, allowing for customization and integration with other systems used within the organization, though this may require more resources.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of scalability?

‍

A: Cloud-based solutions are designed for easy scalability, allowing for quick adjustments to accommodate changes in employee numbers or company requirements.

‍

Data Security and Privacy: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of data security and privacy?

‍

A: On-premise solutions provide more control over data security and privacy, making them suitable for organizations with strict data protection requirements.

‍

Q: What are the advantages of cloud-based solutions in terms of data security and privacy?

‍

A: Cloud-based solutions typically have built-in security measures and are maintained by the service provider, ensuring regular updates, maintenance, and security improvements. However, while most reputable providers maintain strict security protocols, there may be concerns about data breaches or third-party access.

‍

Accessibility and Remote Work: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of accessibility and remote work?

‍

A: On-premise solutions may provide more control over accessibility and can be customized to suit the organization's specific needs. However, accessibility may be limited as it typically requires access to the company's internal network.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of accessibility and remote work?

‍

A: Cloud-based solutions are accessible from any device with an internet connection, making them suitable for remote work environments and teams spread across different locations.

‍

Integration and Customization: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of integration and customization?

‍

A: On-premise solutions offer greater customization and integration options with other systems in the organization, allowing businesses to tailor the software to suit their specific needs. This can be particularly beneficial for businesses with unique or complex workflows

‍

Q: What are the advantages of cloud-based solutions in terms of integration and customization?

A: Cloud-based solutions may offer integration with popular third-party applications, streamlining workflows and increasing efficiency. However, these can be limited compared to on-premise solutions.

‍

Software Updates and Maintenance: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of software updates and maintenance?

‍

A: On-premise solutions allow for greater control over software updates and maintenance. However, the resources required can be costly and time-consuming when updating across multiple systems.

‍

Q: What are the advantages of cloud-based solutions in terms of software updates and maintenance?

‍

A: Cloud-based solutions are maintained by the service provider, ensuring regular updates and maintenance without requiring additional resources from the organization's IT department.

‍

Disaster Recovery and Redundancy: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of disaster recovery and redundancy?

‍

A: On-premise solutions allow for greater control over disaster recovery and redundancy measures.

‍

Q: What are the advantages of cloud-based solutions in terms of disaster recovery and redundancy?

‍

A: Cloud-based solutions typically include built-in disaster recovery and redundancy features, reducing the organization's responsibility for ensuring data protection in the event of a hardware failure or other issues. This can provide additional peace of mind for organizations concerned about data loss or disruption.

‍

User Experience and Interface: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of user experience and interface?

‍

A: On-premise solutions may be more customizable to the organization's specific needs, but may have a steeper learning curve if the user interface is less intuitive.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of user experience and interface?

‍

A: Cloud-based solutions tend to have more intuitive interfaces, leading to higher adoption rates and more efficient monitoring processes.

‍

Technical Support: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of technical support?

‍

A: On-premise solutions may allow for more control over technical support and troubleshooting. However, this may divert resources from other important tasks.Β 

‍

Q: What are the advantages of cloud-based solutions in terms of technical support?

‍

A: Cloud-based solutions typically offer dedicated technical support, leading to faster resolution times and less burden on the organization's IT staff.

‍

Compliance and Legal Considerations: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of compliance and legal considerations?

‍

A: On-premise solutions provide greater control over compliance with data protection laws and industry-specific regulations.

‍

Q: What are the advantages of cloud-based solutions in terms of compliance and legal considerations?

‍

A: Cloud-based solutions adhere to strict security standards and data protection laws, but organizations may need to evaluate the provider's compliance practices to ensure they align with their legal obligations.

‍

Collaboration and Real-Time Monitoring: On-Premise vs. Cloud

‍

Q: What are the advantages of on-premise solutions in terms of collaboration and real-time monitoring?

‍

A: On-premise solutions may offer greater control over collaboration and real-time monitoring capabilities, though they might not offer the same level of real-time monitoring or collaboration capabilities, potentially leading to delays in identifying and resolving issues within the workforce.

‍

Q: What are the advantages of cloud-based solutions in terms of collaboration and real-time monitoring?

‍

A: Cloud-based solutions often provide real-time monitoring and collaboration features, enabling managers and team members to work together and address potential issues or bottlenecks as they arise.

‍

Additional Considerations

‍

When selecting employee monitoring software, organizations should also consider their business size and structure, industry and regulatory requirements, long-term strategy and growth plans, and company culture and employee trust.

‍

Q: What are the considerations organizations should make regarding their business size and structure when selecting employee monitoring software?

‍

A: Smaller businesses with limited resources and IT expertise may find cloud-based solutions more suitable, while larger organizations with complex IT infrastructures and dedicated IT staff might prefer on-premise solutions.

‍

Q: What are the considerations organizations should make regarding industry and regulatory requirements when selecting employee monitoring software?

‍

A: Certain industries, such as healthcare, finance, and government, may have specific regulatory requirements regarding data storage and processing. Organizations operating in these sectors should carefully evaluate whether on-premise or cloud-based solutions best align with their compliance obligations.

‍

Q: What are the considerations organizations should make regarding long-term strategy and growth plans when selecting employee monitoring software?

‍

A: Organizations should consider their long-term strategies and growth plans when selecting employee monitoring software. If the company anticipates rapid growth or significant changes in the workforce, a cloud-based solution may offer greater scalability and flexibility. On the other hand, if the organization plans to maintain a stable workforce and values greater control over data and infrastructure, an on-premise solution might be more appropriate.

‍

Q: What are the considerations organizations should make regarding company culture and employee trust when selecting employee monitoring software?

‍

A: The choice between on-premise and cloud-based employee monitoring software can impact company culture and employee trust. It's essential to consider employees' perspectives and communicate the benefits and rationale for implementing a particular monitoring solution.

‍

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