The question: “How can I see what my employees are doing on their computers?” crosses the minds of many employers. 

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Even in the traditional office setting, some employees may seem very busy when, in reality, they are barely contributing to the company. In remote work settings, employers get even more doubtful about the work ethics of their employees. They can easily slip into overbearing micromanagement and make it hard for all workers to do their jobs properly.

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Luckily, there are ways to monitor your employees and, at the same time, maintain a balanced and positive work environment.

How to Monitor Employee Computer Activity? The Top Answers

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Any manager wondering how to monitor employee computer activity may have learned about many ways to do this. To help you cut through the information noise, we list the proven monitoring tactics:

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Using Employee Computer Monitoring Software

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Computer monitoring software provides employee computer supervision for both productivity and security purposes. Insightful is a computer monitoring app that has gained a lot of popularity.

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Here is how companies can use it for employee tracking:

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Monitoring of Work Hours & Attendance: Provides real-time tracking of employee arrivals, departures, and work duration to ensure adherence to schedule and compliance with labor law.

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Productivity Scores & Activity Insights: Delivers instant data on employee activities and productivity ratings to help identify efficient practices and potential distractions.

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Real-Time Monitoring of Apps & Websites: Tracks application and website usage during work hours. This way it offers insights into employee work habits and potential distractions.

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Customizable Screenshot Capturing: Enables employers to take periodic screenshots of employee screens to monitor ongoing tasks and ensure concentration.

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 Detection & Alerts for Suspicious Activities: Identifies internal security threats early and sends immediate notifications, allowing for quick preventative actions.

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The Advantages of Employee Computer Monitoring Software

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Here's an overview of the benefits companies can draw from employee computer monitoring software:

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1. Better Productivity & Time Management : Identifies time allocation inefficiencies and enhances workflow by analyzing employee activities and work habits.

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2. Easier Evaluation & Recognition: Offers customizable features that can be tailored to specific positions. That way it provides objective performance assessments and recognition of high performers. This contributes to a fair and motivating work environment.

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3. Targeted Training & Development: Identifies challenges employees face. The collected data helps tailor training programs to enhance skill sets.

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4. Improved Remote Work Management: Offers activity and project progress monitoring. That way it facilitates effective remote work management.

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5. Fortified Security, Compliance & Employee Privacy: Records data access and detects potential security breaches. At the same time, balances employee computer monitoring with respect for employee privacy. That way it ensures overall compliance with security regulations and law requirements.

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6. Effective Cost Cutting: Identifies underused software licenses and optimizes internet bandwidth usage for significant cost savings.

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Using Alternative Monitoring Methods

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When you want to monitor employee computer activity, the most reliable way is to implement monitoring software. Still, there are alternative and more subjective ways to do this. Would you rely solely on them? Probably not, especially in bigger teams. Yet, they are a great addition to your chosen monitoring software.

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Here are some tactics you can use:

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✅   Direct Communication: Transparency and honesty are the best policy for this purpose.

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✅   Clarity when Setting Goals: Having a clear objective in mind motivates the employees to work towards it.

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✅   Consistent Check-Ins: Focus on discussion of achievements and obstacles that arise.

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✅   Progress Reports: Ask your employees to give a brief overview of their progress on each task to boost morale.

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Using these methods can greatly enhance understanding and management of employee productivity in any work setting.

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Conclusion

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People work in different ways. They have different priorities. Sometimes, they are simply not dedicated to doing a great job. Throughout history, unproductive employees have eventually been spotted by supervisors and made redundant.

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This is understandable. After all, the productivity of employees affects the company’s bottom line and consequently the collective job security.

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But what if you could avoid layoffs? This is where monitoring steps in.

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With reliable monitoring software, you can track employees’ work without intrusion, regardless of their location. Managers can use the monitoring data to help those workers who are struggling and keep them in the ranks. This way you can create a more resilient workforce and boost your company’s profits.

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