Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Group punch-in
Visual reports
Email reports
Time rounding
Manager approvals
Add time for others
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
Email reports coming soon
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

Welcome to the exciting world of employee monitoring! Unleash the power of cutting-edge tech to keep an eye on your team's actions, performance, and output.

While it's tempting to boost security, pump up remote employee productivity, and stay on the right side of the law, it's essential to weigh the financial pros and cons of employee monitoring before diving in.

In this blog, we'll break down the dollars and cents of employee monitoring software, revealing its potential upsides and downsides and sharing tips to make the most of your investment.

The Potential Downsides of Employee Monitoring Software

Big-ticket implementation costs

When it comes to installation, monitoring software can be costly for some. Buying, installing, and maintaining employee monitoring systems can be steep, especially for small businesses.  installation monitoring software, 

And your ROI might not be as quick or as big as you'd hoped.

Privacy pitfalls

Too much monitoring can step on employee privacy, potentially leading to legal actions, fines, and reputation damage.

Striking the perfect balance between monitoring for legit business purposes and respecting employee privacy is key to avoiding costly consequences.

Grumpy employees

Over-monitoring can wear down trust and breed a culture of suspicion, dragging down morale and job satisfaction.

This can lead to higher turnover rates, pricier recruitment and training costs, and a less engaged workforce – which can cancel out the financial benefits of increased productivity. 

Training and support expenses

Rolling out an employee monitoring system usually means training employees and managers on how to use it and interpret the data.

This takes time and money. Plus, ongoing tech support and system updates can add to the overall costs.

The misuse dilemma

Monitoring data can be abused by managers or other staff, leading to unfair treatment, discrimination, or even harassment.

This can result in legal actions, fines, and sagging employee morale, further eating away at the financial benefits of monitoring.

Get the Lowdown on the Financial Benefits of Employee Monitoring Software

Supercharge productivity

The American Psychological Association (APA) says workplace distractions can cost businesses a whopping $588 billion per year.

With employee monitoring systems, you can slash those losses by pinpointing inefficiencies, tackling bottlenecks, and eliminating distractions.

The result? Streamlined operations, focused employees, and a more lucrative business.

Beef up security

The Ponemon Institute's 2021 Cost of a Data Breach Report shows that the average total cost of a data breach is $4.24 million. Plus, it takes 287 days on average to identify and contain a breach.

By deploying monitoring tools, you can spot unusual or fishy activity and cut down the time it takes to detect and respond to threats – saving you a bundle and keeping your reputation intact.

Tackle time theft

Software Advice found that 43% of employees fess up to time theft, stealing about 4.5 hours per week on average.

Employee monitoring can catch time theft red-handed, whether it's long breaks, too much personal internet use, or fudging time reports.

By nipping these issues in the bud, you can ensure you're only paying employees for work-related tasks – and save big bucks in the process.

Stay on the right side of the law

The Ponemon Institute reveals that the average cost of non-compliance is a staggering $14.82 million – 2.71 times more expensive than staying compliant.

By using monitoring systems, you can help keep your business in line with regulations and dodge those costly fines, legal headaches, and reputation hits.

Boost performance management

The Society for Human Resource Management (SHRM) says that replacing an employee can cost anywhere from 90% to 200% of their annual salary.

Another study by Gallup shows that companies with high employee engagement enjoy a 24% lower turnover rate.

By using employee monitoring to better understand performance and back top talent, you can cut turnover and save serious cash while building a more competitive workforce.

Maximize Your ROI on Employee Monitoring Software: Pro Tips for Success

To make sure your investment in employee monitoring software pays off, consider these winning strategies:

Set crystal-clear objectives

Pinpoint the goals you want to achieve through employee monitoring, such as boosting productivity, strengthening security, or ensuring compliance.

This will help you zero in on the best monitoring tools and metrics, focusing your efforts on hitting those targets.

Pick the perfect software

Choose a monitoring solution that matches your business needs and goals.

Do your homework on different tools and their features, and weigh factors like ease of use, scalability, and integration with your existing systems. The right software can seriously improve your ROI.

Keep employees in the loop

Be upfront with employees about why and how you're monitoring them, emphasizing the benefits for both the company and the workforce.

This can promote understanding and acceptance, reducing potential dissatisfaction or privacy concerns.

Respect employee privacy

Implement monitoring practices that respect employee privacy and comply with relevant data protection regulations.

Avoid over-monitoring, and set clear guidelines for collecting, storing, and using employee data.

Train and support your team

Offer thorough training to employees and managers on using the monitoring software and interpreting the data.

This ensures proper usage and helps you glean valuable insights from the collected data.

Monitor and adapt

Regularly assess the effectiveness of your employee monitoring system by tracking its impact on productivity, security, compliance, and employee satisfaction.

Be ready to make tweaks or improvements to optimize its performance and maximize ROI.

Use data responsibly

Make sure monitoring data is used fairly and ethically for performance management, decision-making, and employee development.

Avoid misuse or discrimination based on the collected data to maintain employee trust and avoid legal trouble.

Integrate with other tools

Maximize the benefits of your monitoring software by integrating it with other systems and tools, such as project management software or HR systems.

This can offer more comprehensive insights and help you make better-informed decisions to drive overall business performance.

By putting these strategies into action, you can effectively maximize the ROI on your employee monitoring software investment, ensuring a positive impact on productivity, security, compliance, and overall business performance.

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