Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Group punch-in
Visual reports
Email reports
Time rounding
Manager approvals
Add time for others
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
Email reports coming soon
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

Pros and cons of employee monitoring are a highly debatable topic among employees and employers alike. Usually, the workers are complaining against staff tracking, while the managers and bosses are those defending the software for monitoring computer usage.

Yet, if you dig a little deeper, and talk to employees whose companies are using tracking software, you’ll find out that not all workers are against monitoring. When companies take necessary steps to ensure their employees aren’t threatened by such practices, everyone ends up happy.

Today we’re exploring 7 pros and 4 cons of employee tracking software, to try and address any concerns you might have.

Advantages of Employee Monitoring

Increased Productivity

It’s not a fluke that every employee monitoring software manufacturer ever talks about increased productivity on their website. It’s true!

As we found out when we surveyed our clients, in remote teams productivity grew by 26%, while office workers were 32% more productive.

Our experience has shown that there is a huge productivity boost within the first 10-30 days after the implementation. It’s because of deterrence. Employees go back to their old habits after a while, and then there’s a certain drop, but it’s never as low as it was then the companies first started using our software.

Data Security

Insider data breaches account for more than 60% of all data breaches! More than half of them are unintentional, but they could cost you millions of dollars. 

With some employee tracking software you can see which employees accessed which files. Additionally, some tools will even notify you when they register large data downloads, breaches, or malicious apps.

Improved Resource Allocation

After some time, analytics dashboard within the employee monitoring app will show you which teams and employees perform more productively and efficiently. Knowing this can help you better allocate your next project. 

Having an overview of everyone’s daily activities will also give you better insight into who are your busiest employees, so you’ll avoid piling up more work for them. 

You’ll also have everyone’s working hours in one place, and payroll calculation will be fully automated. Besides employees hours, you’ll be able to track billable hours for your clients with perfect accuracy. It’s a simple, effective way for everyone to get paid fairly. 

Enhanced Employee Evaluations

How many times did you start preparing for employee evaluations just a few days ahead of scheduled meetings? Running around the office, going back to past projects to check what your employees have done takes up a lot of time.

With a staff tracking software, you can easily access all activity data going back MONTHS to see what the evaluated employee was up to. Furthermore, you’ll be able to deliver a more objective evaluation, thanks to data the software provides.

It’s good for employees too… They get fair appraisals that could lead to their promotions, bonuses, or other rewards. And because they also have access to their own data, they can take it at any time and request a salary bump or a promotion.

Litigation Protection

In the event that a freelancer tries to take more money from you than they should, you can always go back to their records and check how much productive time did they have exactly. 

Additionally, if your clients ever question your billable hours or try to serve you with a lawsuit over this, you have proof of work which is extremely valuable.

And it’s not only the outsiders that can sue you. With some of the more advanced employee monitoring apps you can get ahead of office misconduct of any kind. 

EU Members - Helping with Abiding the Law

This one’s for the companies who have workers in the EU - according to a recent ruling, employers must track time and attendance in order to stay compliant with the EU Work Time Directive.

Time and attendance sheets most monitoring tools provide can save you thousands of euros in fines, not to mention the costs of possible lawsuits.

Improved Corporate Culture

Contrary to the popular belief - employee monitoring can improve culture. If the implementation of PC monitoring software was carried out in a transparent way, and if you’re abiding the law as well as following the best practices related to monitoring - your company culture should thrive!

Accepting transparency, imperfections and a positive attitude towards staff tracking can bring your team closer, help you understand your advantages and disadvantages. All of this will result in stronger relationships, better understanding of your challenges and ways to overcome them, as well as all points of improvement within your organization.

pros and cons of employee monitoring

Disadvantages of Employee Monitoring:

Employee Privacy Issues

Privacy, monitoring and wiretap laws are there for a reason - to protect everyone’s right to privacy. Workers are afraid that computer monitoring tools are an invasion to their privacy. And to some extent, they aren’t actually wrong. However, it depends on the way you, as an employer approach employee monitoring practices.

Some countries have very strict laws when it comes to monitoring, and employers must abide by them. Unfortunately, the case is that some don’t, and that same laws do have loopholes which can be easily used to the employer’s advantage.

Ethics of Employee Monitoring

Is employee monitoring ethical? Since the dawn of monitoring this has been a widely discussed topic. There’s no short answer to such questions as it depends on many different factors.

To what extent are you tracking the employees? Do they know about the tracking? What will you use the data for? What happens when the software takes a screenshot of someone’s bank account details?

Whether your company finds employee tracking tools to be ethical or not will depend on your corporate culture. And the best way to get an answer to if what you’re doing is ethical is to answer one question - why do you want to use programs to monitor employees computers?

Legal Issues

Privacy concerns bring up legal issues, especially if you’re working through the loopholes. Many different laws and legislations are related to tracking, so you need to equip yourself with a legal team. This is extremely important for remote teams - laws and regulations are different in every country, and you’ll need to pay attention to all of them.

Can Damage Relationships with Employees (if Not Done Properly)

There’s a certain way to implement the computer activity software, and if you don’t do it that way you can heavily damage the relationship with your employees for good.

Monitoring can cause distrust, elevate stress levels and possibly cause high employee turnover.

However, as all the cons listed here, it can be avoided with transparency and by doing everything by the book.

In Conclusion

As you can see benefits outweigh the disadvantages. Additionally, all cons are easily avoidable if you’re willing to work for it a bit harder. So, what’s stopping you from getting an employee computer monitoring software?

We’ve reserved a 7-day free trial for you….

Want your hybrid or remote team to be more productive?

Claim your free 7-Day full feature trial of Insightful today. Insightful’s actionable work insights make your team more productive, efficient and accountable.

Ready to Take Full Control Of Your Workplace?

Try the simplest solution today…

Start Free Trial