Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

To build an effective remote workforce, you need a robust onboarding process and training regime that molds new recruits into model employees.

But what does it take to create a training program that helps raise company productivity and support high-performing remote workers? How can remote tracking help?

In this guide, we’ll explore the ins and outs of remote workforce training and cover the best practices so you can develop a regime that works for your company.

Identify Key Knowledge Areas

Before you go about creating compelling modules, drawing up job-specific resources, or anything else, spend some time identifying the key knowledge areas associated with the role in question.

Ask yourself the following:

  • What does this candidate need to know about their responsibilities to perform their duties effectively from day one?

  • What information, if not known, could lead to confusion?

  • What do the day-to-day processes and workflows look like for this role?

To make it easier to organize and digest this information, you can have the HR team create a folder for each role to make it easily accessible. 

With this information, the next step is to create internal knowledge bases, process documents, and tutorial videos that will comprise the foundational blocks of your training regime. From there, you’ll be able to set up a custom performance tracking system based on the expectations you outline.

Process Documents

In any company, there’ll be a general way of carrying out work-related activities and specific processes for individual roles.

With process documents, your goal is to clearly and succinctly lay out both.

Here are some examples of what to include in your process documentation:

  •  Standard operating procedures

  •  Templates for core tasks

  •  Underline key role-specific processes and outline them in detail

Top Tip:

When detailing processes, leave nothing down to guesswork. Make every stage of the process explicit, and where possible, use screenshots or multimedia assets to clarify tasks.

Tutorial Videos

Once upon a time, we would look to books and other written resources to learn how to write a company memo, draw up a report, or learn how to use a new tool.

These days, multimedia is king.

We now live in a time in which often our first instinct, when we don’t know how to do something, is to pull up YouTube and find an instructional video.

If you want to hire in 2023, then it’s wise to leverage this information and use it to make your training regime as effective as possible. If communicating information is most engaging and instructional through video, then you should make the effort to create as many video tutorials as necessary.

Here are some examples of how video can help onboard new employees:

  • A comprehensive video walkthrough of the software tools they’ll use

  • A brief video explanation of company values and expectations

  • A series of short videos navigating internal systems to help familiarize employees with their new working setup


Knowledge Bases

A knowledge base should be the culmination of everything you’ve drawn up based on the information you’ve identified for the role in question.

As such, it should contain everything from process documents and tutorial videos to reference information regarding different departments and teams.

Here’s a step-by-step breakdown for creating and maintaining a highly informative knowledge base:

  1.  Outline all the key areas of information you’ll target with the knowledge base and which job roles it will cover. 

  1. Decide whether you’ll create one centralized knowledge base which every employee can reference or if there’s highly-specific information each team needs to access, in which case you can create several to accommodate every department.

  1.  Determine the structure of the knowledge base. You can create one based on a role, a type of activity, a user experience, or a type of product.

  1.  Choose a tool to build your knowledge base from the ground up. 

  1. Populate your knowledge base with all your onboarding documentation and assign someone to keep the information up to date.

Keep it Engaging

For remote or hybrid working roles, there’s a unique challenge to consider when creating your training materials - attention spans.

It’s hard to keep someone engaged in your training courses and materials when they’re sitting in the comfort of their home. Distractions can be rife, and if your materials come across as too dry or dense, then you’ll have a hard time holding applicants’ attention.

Just as in the workplace, disengagement during training is a big issue, and it will almost certainly lead to lower levels of information retention.

To make training engaging, there are several things you can do:

Cater to Short Attention Spans

In the digital age, the average attention span is short.

While this may be a generalization, it’s not outrageous to suggest that technology has infiltrated our lives to the point at which our ability to focus for long periods of time is not what it used to be.

When faced with a torrent of emails and a deluge of mobile notifications every day, it’s no surprise that we have a hard time navigating long and monotonous tutorials or dense,  neverending walls of text.

To create excellent training materials, focus on:

  • Brevity
  • Digestibility
  • Diversity

What does that look like in practice?

When possible, make your documents easy to scan by breaking them up into readable bullet point lists and short paragraphs. For videos, keep them short and focused on specific topics.

Use a variety of multimedia materials throughout your training resources to hold interest and attention. You can even implement gamification so that candidates feel another level of interaction with the materials as they go through them.

Implement Hands-on Learning

There’s nothing quite like practical, hands-on learning to raise the rate of information retention and create an outstanding workforce.

This is especially true if you have software for remote workers that you want new hires to become familiar with from day one.

The biggest mistake you can make when it comes to onboarding new hires is to assume a level of digital literacy. Even if candidates have come across tools you use in previous roles, always lay out the basics and provide foundational knowledge for using each.

The way your company and teams use certain tools may be different from others, so it’s important to guide new hires through your processes.

The best way to do that is to have them get familiar with the tools as you guide them through how to use them.

Take productivity monitoring as an example. 

Employee productivity monitoring software Insightful is a tool that has been recognized for its dedication to user privacy and, as such, is an excellent two-way productivity tracker.

That means that both your team leader and new hire have access to the latter’s productivity data through monitoring internet activity, improving overall accountability, and making performance reviews much easier.

If you use a computer use monitoring software tool like this, your training could include a 20-minute walkthrough of the pc surveillance software. Guide the candidates through the key workstation monitoring software features, how they can view their time data, and the main ways they can use it to grow into their new role.

We’ve reserved a 7-day free trial for you….

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Employee Monitoring

Best Practices for Training Remote Workforces in 2023

Written by
Kendra Gaffin
Published on
January 19, 2023

To build an effective remote workforce, you need a robust onboarding process and training regime that molds new recruits into model employees.

But what does it take to create a training program that helps raise company productivity and support high-performing remote workers? How can remote tracking help?

In this guide, we’ll explore the ins and outs of remote workforce training and cover the best practices so you can develop a regime that works for your company.

Identify Key Knowledge Areas

Before you go about creating compelling modules, drawing up job-specific resources, or anything else, spend some time identifying the key knowledge areas associated with the role in question.

Ask yourself the following:

  • What does this candidate need to know about their responsibilities to perform their duties effectively from day one?

  • What information, if not known, could lead to confusion?

  • What do the day-to-day processes and workflows look like for this role?

To make it easier to organize and digest this information, you can have the HR team create a folder for each role to make it easily accessible. 

With this information, the next step is to create internal knowledge bases, process documents, and tutorial videos that will comprise the foundational blocks of your training regime. From there, you’ll be able to set up a custom performance tracking system based on the expectations you outline.

Process Documents

In any company, there’ll be a general way of carrying out work-related activities and specific processes for individual roles.

With process documents, your goal is to clearly and succinctly lay out both.

Here are some examples of what to include in your process documentation:

  •  Standard operating procedures

  •  Templates for core tasks

  •  Underline key role-specific processes and outline them in detail

Top Tip:

When detailing processes, leave nothing down to guesswork. Make every stage of the process explicit, and where possible, use screenshots or multimedia assets to clarify tasks.

Tutorial Videos

Once upon a time, we would look to books and other written resources to learn how to write a company memo, draw up a report, or learn how to use a new tool.

These days, multimedia is king.

We now live in a time in which often our first instinct, when we don’t know how to do something, is to pull up YouTube and find an instructional video.

If you want to hire in 2023, then it’s wise to leverage this information and use it to make your training regime as effective as possible. If communicating information is most engaging and instructional through video, then you should make the effort to create as many video tutorials as necessary.

Here are some examples of how video can help onboard new employees:

  • A comprehensive video walkthrough of the software tools they’ll use

  • A brief video explanation of company values and expectations

  • A series of short videos navigating internal systems to help familiarize employees with their new working setup


Knowledge Bases

A knowledge base should be the culmination of everything you’ve drawn up based on the information you’ve identified for the role in question.

As such, it should contain everything from process documents and tutorial videos to reference information regarding different departments and teams.

Here’s a step-by-step breakdown for creating and maintaining a highly informative knowledge base:

  1.  Outline all the key areas of information you’ll target with the knowledge base and which job roles it will cover. 

  1. Decide whether you’ll create one centralized knowledge base which every employee can reference or if there’s highly-specific information each team needs to access, in which case you can create several to accommodate every department.

  1.  Determine the structure of the knowledge base. You can create one based on a role, a type of activity, a user experience, or a type of product.

  1.  Choose a tool to build your knowledge base from the ground up. 

  1. Populate your knowledge base with all your onboarding documentation and assign someone to keep the information up to date.

Keep it Engaging

For remote or hybrid working roles, there’s a unique challenge to consider when creating your training materials - attention spans.

It’s hard to keep someone engaged in your training courses and materials when they’re sitting in the comfort of their home. Distractions can be rife, and if your materials come across as too dry or dense, then you’ll have a hard time holding applicants’ attention.

Just as in the workplace, disengagement during training is a big issue, and it will almost certainly lead to lower levels of information retention.

To make training engaging, there are several things you can do:

Cater to Short Attention Spans

In the digital age, the average attention span is short.

While this may be a generalization, it’s not outrageous to suggest that technology has infiltrated our lives to the point at which our ability to focus for long periods of time is not what it used to be.

When faced with a torrent of emails and a deluge of mobile notifications every day, it’s no surprise that we have a hard time navigating long and monotonous tutorials or dense,  neverending walls of text.

To create excellent training materials, focus on:

  • Brevity
  • Digestibility
  • Diversity

What does that look like in practice?

When possible, make your documents easy to scan by breaking them up into readable bullet point lists and short paragraphs. For videos, keep them short and focused on specific topics.

Use a variety of multimedia materials throughout your training resources to hold interest and attention. You can even implement gamification so that candidates feel another level of interaction with the materials as they go through them.

Implement Hands-on Learning

There’s nothing quite like practical, hands-on learning to raise the rate of information retention and create an outstanding workforce.

This is especially true if you have software for remote workers that you want new hires to become familiar with from day one.

The biggest mistake you can make when it comes to onboarding new hires is to assume a level of digital literacy. Even if candidates have come across tools you use in previous roles, always lay out the basics and provide foundational knowledge for using each.

The way your company and teams use certain tools may be different from others, so it’s important to guide new hires through your processes.

The best way to do that is to have them get familiar with the tools as you guide them through how to use them.

Take productivity monitoring as an example. 

Employee productivity monitoring software Insightful is a tool that has been recognized for its dedication to user privacy and, as such, is an excellent two-way productivity tracker.

That means that both your team leader and new hire have access to the latter’s productivity data through monitoring internet activity, improving overall accountability, and making performance reviews much easier.

If you use a computer use monitoring software tool like this, your training could include a 20-minute walkthrough of the pc surveillance software. Guide the candidates through the key workstation monitoring software features, how they can view their time data, and the main ways they can use it to grow into their new role.

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