How Can Time Tracking Save You Time and Money?

The economy is everything in the business world - many successful entrepreneurs and corporate executives will agree and adhere to the premise. Without economic resource spending, there is no successful management of a business in the modern world. 

‍Time IS money - many will say. 

The two are closely related. The ability to economically allocate and spend time on working assignments directly translates into favorable financial results. 

But how do you ensure a positive correlation between the two?

Workforce analytics is the solution, and remote employee time tracking is the method!

How to Track Employee Working Time

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It’s been over a century since the great international demonstration when the working-class demands for an eight-hour day were adopted. And while ever since then, it’s been illegal to work for more than eight hours a day without proper compensation, a large part of the workforce works far less than that.

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According to research - and Insightful’s passive time tracking software - people are, on average, spending only five hours a day on productive tasks and their core responsibilities. The other three hours are wasted on menial tasks like checking email and calendar appointments or completely forgoing professional duties for long coffee breaks or browsing social media. 

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While it is unreasonable to expect even the highest performing employees to work productively for eight hours straight - every day - and maintain the quality of work, it gets business owners thinking: 

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Am I paying my employees to sit around? 

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So why don’t you start with remote employee time tracking and see if they really finish their tasks in only five hours instead of eight?

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You’d be surprised at how much money you will be able to save this way. But bear in mind that it doesn’t necessarily mean cutting working hours. 

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Tools like Insightful don’t just record when employees are clocking in and out. Through various monitoring mechanisms, it allows managers to keep a close eye on the activities undertaken during working hours, aside from being employee time reporting software, Insightful offers: 
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• Productivity measuring (keystroke and mouse movement and click intensity)
  
  
• Website and app usage productivity labeling (productive, unproductive, neutral)
  
  
• Screen capturing (manual, behavior-triggered)
  
  
• Undesired behavior and idle time alerts
  
  
• Advanced reporting (in-app and via email)
  
  
• Timekeeping (data available for two years), etc.
  
  

The most obvious benefit of tracking employee working time is the fact that the staff tends to be more productive by simply being aware of the monitoring practice in the company. 

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Our own experience has shown that clients’ employees raise their productivity levels by 20-30% in the first month alone after the company implements time tracking. Furthermore, those levels stay up if working routine improvements are introduced in the collective.

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How to Save Money by Tracking Time

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The purpose of tracking time in the workplace is to manage it effectively. Getting in-depth insights into what activities take up the staff’s time and in what way, allows for a reduction or removal of redundant activities. 

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Better time management can be directly linked to better project handling and, consequently, more favorable financial results. 

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That’s why, with Insightful’s web time tracking software, both employees and managers have access to the gathered data, which benefits both sides greatly. 

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It allows employees to self-examine their working habits and improve professional performance without direct pressure from superiors. Take into consideration that people are sometimes unaware of how much time they waste on unproductive activities in the workplace, or how much interruptions can derail their working progress. 

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By having a direct insight into the numbers and graphical representation of their working output, they can easily answer the age-old question: How can my work time app help me increase my performance? 

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The answer - eliminate procrastination, time waste, and unproductive activities in the office.

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Insights into Efficiency

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Tools like Insightful provide managers with insights into the efficiency of each team member, their time and task management skills, and can help you establish better communication and a culture of accountability in the workplace. 

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Moreover, team leaders have a unique way of recognizing parts of the process that may block or slow down projects. In this sense, they are more than just employee tracking - they are setting the foundation of successful project management. 

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Raw data from Insightful permits workforce efficiency analysis and reorganization of assignments between team members in such a way that gives optimal project results within the deadline. That way, both assignees and collaborators can allocate their time to achieve the best process flow. 

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Project Planning

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Moreover, employee monitoring solutions provide insights you can leverage for planning future projects, not only in terms of allocating human resources and complying with time requirements, but ultimately for getting the best financial results. 

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In this sense, having access to accurate and reliable information gathered by billable time tracking software can have a significant and direct impact on company revenue. 

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Utilizing precise insights into the number of productive hours invested in a project, especially one with crude financial limitations, can determine the amount of success with which you arrive at the finish line. 

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Accurate Billing

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If you’re hiring freelancers or have other staff members that you are paying by the hour, it’s very important to have a clear image of where you stand with the budget and at what pace it is being spent. Therefore, time tracking and billing software should be the most used tool in your arsenal. 

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However, while it’s in your best interest to maintain a good ratio between billable and non-billable hours, keep in mind that it depends on the industry and innovative optimization methods you are willing to implement. 

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The Psychological Impact of Time Tracking

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When you look beyond the features time tracking solutions offer, and how they correlate to specific business-related benefits, you also have the psychological impact of time tracking to take into account.
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Understanding the psychology behind time tracking can help you leverage the process to get the most out of your workforce - and ultimately save you more time and money.
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Let’s take a look at some of the psychological factors underpinning the time tracking process, and the benefits they can bring:
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• Accountability and autonomy: When employees know that their time is being tracked, it encourages them to take responsibility for their actions. At the same time, it can empower them as they realize that they have the autonomy to realize their professional ambitions by improving their performance levels.
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• Motivation: By witnessing their accomplishments and productivity levels, employees can feel a boost to their morale and motivation levels. They can set goals to beat their previous records and use these goals to catapult themselves towards professional ambitions.
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• Burnout monitoring: When you introduce time tracking into the workplace, it can help you stay on top of employee wellbeing as well as performance. That means you’re more likely to pick up on concerning trends towards burnout, so you can be proactive and step in before it’s too late.
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Saving Time & Money with Tracking

To ensure optimal company spending, a lot depends on the ability to be economical with time as well. 

While time tracking is primarily associated with increasing productivity, the impact it has on the company's bottom line is direct and unquestionable, so it would be foolish of any business owner or corporate executive to neglect equating saving time with saving money.