Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Group punch-in
Visual reports
Email reports
Time rounding
Manager approvals
Add time for others
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
Email reports coming soon
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

Time tracking industry is growing at a staggering rate. With more and more demand for a functional and well-rounded solution, time trackers are developing into pretty sophisticated business optimization tools. This means that now you can find so many features in almost any solution that it’s highly unlikely you’ll ever use every single one of them. But, for now, let’s go back to the basics.

One of the most fundamental forms of tracking time is system idle time tracker software. What this functionality does is detect when each employee uses their computer and when they’re ‘idle’. Being idle doesn’t necessarily mean that their computer is turned off, which is the real beauty of it. Employees’ time is being recorded as idle while they’re not using their computers for more than, for example, 20 minutes - when they’re not typing or clicking or even scrolling down a page. The opposite of idle time is active time.

Since time management apps are used for detecting and measuring how long employees spend on various digital activities and tasks done on their computers, it can give you very detailed insights into employees’ active time. However, system idle time tracker software can’t tell you anything about how idle time is used, except how long it lasts and when it happens.

So, why should you even bother looking at this metric at all?

As it turns out, just this seemingly tiny piece of information, especially in combination with the possibility to manually add offline time, which we’ll talk about later, can be pretty valuable for performance evaluation and workflow organization. Let’s take a look at the four most obvious examples.

1. Getting a Hang of Break Times

Flexible hours are becoming a standard in companies’ work policies. While this is certainly great for employee satisfaction and work-life balance, it’s not so convenient when you want to know when your employees come to work or take breaks.

System idle time tracker software takes care of this issue by outlining all the gaps in active computer use. If employees’ work is strictly tied to their computers, being idle probably indicates that they’ve decided to take a break from work. This metric can be aggregated on a team level, which will show you the average period when all employees in one team are unavailable.

This information can be extremely handy for scheduling meetings. If you know when everyone on the team is in, you can organize a meeting at the time that’s convenient for everyone instead of pulling some people away from their well-earned coffee. The same goes for assigning tasks - you can be sure when an employee is working so that you can better estimate whether they’re available to take on an assignment.

2. Having an Overview of Offline Activities

We’ve mentioned manual offline time, and now is the time to explain what it is. Basically, it’s the feature that enables you to manually add offline activities to the periods registered by your system idle time tracker software. This way, instead of just seeing idle time as a blank that could be anything, you can get insights into whether employees spent this time having a cup of coffee, in a meeting or talking to a client.

Even though this information is added manually, either by employees themselves or by you as a manager, and so is not 100% fool-proof, it can still give you quite a nice overview of how this time is spent. This is a good way to overcome some of the common misconceptions about time tracking data, namely that all inactive time implies slacking off, but it will also help you in other ways as well, as we’ll see in the next section.

3. Estimating Productivity

As indicated earlier, system idle time tracker software can be an excellent source of data on how offline time is used, which can act as an additional way to get a more complete picture of your employees’ workplace productivity. As we’ve also mentioned before, a time tracking app can very easily measure the productivity of each employee during the time they spend actively using their computers. This is done automatically and you get ready-made reports. But manually added offline time can provide an indication of whether the other portion of their day was spent productively or not.

This way, you’ll get a bigger and more complete picture of employee productivity, which will tell you exactly how company time is used. It will also enable you to compare employee performance during active and inactive time in order to see where the most serious distractions lie and where to start if you need to improve productivity.

4. Discouraging the Slackers

One last advantage of tracking idle time that we’re going to discuss here is the fact that it can act like a deterrent to slacking off at work. Right away, it might not be totally obvious how this is supposed to happen, but the basic principle is simple and it goes something like this: your employees know that their idle time is being tracked (provided, of course, you tell them about time tracking, which is strongly advisable), so they’ll be less likely to slack off, at least for fear of getting caught.

As a result of this perception of system idle time tracker software, your workers will be way more motivated to spend more of their time actively working. Of course, this tactic alone isn’t enough to make this situation sustainable, so you’ll need to employ other strategies to keep the productivity high. But it’s certainly a good start.


We have seen throughout this text that tracking idle time can be almost just as useful as tracking the time employees spend actively using their computers. Whether you do it to get more insights into workplace productivity, to find out when your employees take breaks so that you can better organize their workflow, or just to have a more complete overview of how office time is used, using this feature will make your management a little bit more informed and your teams a little bit more productive and accountable.

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