Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

In the first few years of a startup's journey, the focus is on achieving growth at an exponential rate. This phase is crucial as it often determines the survival and future success of the business. 

According to the U.S. Bureau of Labor Statistics, approximately 20% of new businesses fail during the first two years of being open, 45% during the first five years, and 65% during the first 10 years. As such, avoiding common early-stage mistakes becomes a paramount concern.

A vital but often overlooked tool that can aid startups during this period is employee monitoring. When utilized effectively, it can help enhance productivity, strengthen security, and foster a culture of transparency and trust – all contributing to the growth and stability of the business. 

Let's delve deeper into some of the common mistakes that startups make and how remote workforce management can help avoid them.

Enhancing Productivity and Avoiding Burnout

One common mistake startups make is failing to monitor and manage employee productivity effectively. In the fast-paced startup environment, there's often a tendency to work long hours, leading to employee burnout. According to a report by Gallup, burned-out employees are 63% more likely to take a sick day and 2.6 times as likely to be actively seeking a new job. This can disrupt the startup's operations and stifle growth.

here are a few strategies startups can adopt to monitor productivity effectively and prevent employee burnout:

Set Realistic Goals and Expectations: Establishing clear and achievable objectives helps guide employees in their tasks without overextending themselves. Ensure these goals are aligned with the employees' skills and capabilities, and provide necessary support or training where needed.

Encourage Regular Breaks: Encourage employees to take regular short breaks throughout the day to refresh and recharge. Studies show that taking brief, regular breaks can improve productivity and mental agility.

Prioritize Work-Life Balance: Respect personal time and discourage the culture of "always-on." Encourage employees to disconnect from work after hours, during weekends, and on vacations. This allows them sufficient time to rest and recuperate.

Promote Wellness Initiatives: Implement wellness programs that cater to the physical and mental health of employees. These could include activities like online yoga classes, mindfulness sessions, mental health resources, and seminars on stress management.

Foster Open Communication: Create an environment where employees feel comfortable discussing their workload, challenges, and any feelings of stress or burnout. Regular check-ins and feedback sessions can provide opportunities for such conversations.

Provide Opportunities for Learning and Development: Providing employees with opportunities for growth and skill development can increase their engagement and reduce the risk of burnout. This could include training sessions, workshops, or access to online learning resources.

Recognize and Reward Employee Efforts: Regular recognition of employees' hard work and achievements can boost morale and motivation, making them feel valued and reducing the risk of burnout. This recognition can be as simple as a shout-out in a team meeting or a written note of appreciation.

Pro Tip: What companies monitor their employees? Companies that care about sustainable growth. Startups can utilize employee monitoring software like Insightful to get a clear, data-driven view of how employees spend their work hours. This can reveal patterns, such as inefficient work habits or unnecessarily long hours, that may be leading to burnout.

Strengthening Security to Prevent Data Breaches

Data breaches can be devastating for startups, both financially and in terms of reputation. IBM's Cost of a Data Breach Report 2020 revealed that the average cost of a data breach for a small business was $2.5 million. Startups, already grappling with numerous challenges, can ill-afford such a setback.

Here are some strategies that startups can use to protect themselves:

Maintain Up-to-Date Security Measures: Regularly update your security software, firewalls, and system patches to protect against the latest threats. Investing in robust antivirus and anti-malware solutions is also essential.

Educate Employees: Regularly train employees on the importance of data security and best practices, such as not opening suspicious emails, not sharing sensitive information, and using secure networks. Create a culture where data security is everyone's responsibility.

Use Strong Authentication Measures: Implement multi-factor authentication where possible, especially for systems containing sensitive data. Regularly changing passwords and using password managers can also enhance security.

Limit Access to Sensitive Data: Not all employees need access to all data. Implement an access control system where individuals only have access to data necessary for their roles. Regularly review and update these permissions.

Regularly Backup Data: Regular data backups can help mitigate the effects of data loss in case of a breach. Ensure that backups are stored securely, in multiple locations if possible.

Develop a Data Breach Response Plan: Despite taking all precautions, breaches can still occur. Having a detailed response plan can help minimize damage when they do. This plan should outline steps to contain the breach, assess the damage, notify affected parties, and restore normal operations.

Engage Cybersecurity Professionals: For startups dealing with large amounts of sensitive data, it might be worth hiring a cybersecurity professional or consulting a cybersecurity firm. They can provide expert guidance and help identify potential vulnerabilities.

Pro Tip: Insightful's remote track software offers robust security features like real-time alerts for unusual activity and stringent data encryption standards. It helps identify potential internal threats, thus enabling swift action to prevent data breaches. Why do employers monitor workers? There are many reasons, among them being security posture to protect vital resources.

Fostering a Culture of Transparency and Trust

Startups, in their quest for rapid growth, sometimes neglect the importance of fostering a positive company culture. According to a report by Deloitte, 94% of executives and 88% of employees believe a distinct workplace culture is crucial to business success.

Here are some strategies startups can employ to nurture a vibrant culture:

Define Core Values: The first step in building a strong culture is to clearly define your startup's core values. These should reflect what your company stands for and guide decision-making. Once defined, ensure they're communicated to every member of the team.

Lead by Example: Leaders play a crucial role in shaping company culture. They must exemplify the company's core values in their actions and decisions. This sets a precedent for the rest of the team and fosters a culture of trust and respect.

Encourage Team Collaboration: Promote a culture of teamwork and collaboration. This can be achieved by setting team goals, organizing collaborative projects, or facilitating team-building activities.

Encourage Innovation: Foster a culture that celebrates creativity and innovation. Encourage employees to think outside the box and reward novel ideas. A culture that promotes innovation is not only more fun and engaging but also drives business growth.

Practice Corporate Social Responsibility: Engage in activities that give back to the community. This not only enhances your startup's reputation but also fosters a sense of pride and satisfaction among employees.

Pro Tip: Implementing employee monitoring in a transparent and ethical way can help build a culture of trust. Insightful's customizable settings allow startups to create a monitoring system that aligns with their values. By openly communicating the reasons for monitoring, startups can demonstrate their commitment to fairness, productivity, and security, thus enhancing trust and engagement among employees.

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Employee Monitoring

Unleashing Small Business Growth: The Crucial Role of Employee Monitoring

Written by
Kendra Gaffin
Published on
May 19, 2023

In the first few years of a startup's journey, the focus is on achieving growth at an exponential rate. This phase is crucial as it often determines the survival and future success of the business. 

According to the U.S. Bureau of Labor Statistics, approximately 20% of new businesses fail during the first two years of being open, 45% during the first five years, and 65% during the first 10 years. As such, avoiding common early-stage mistakes becomes a paramount concern.

A vital but often overlooked tool that can aid startups during this period is employee monitoring. When utilized effectively, it can help enhance productivity, strengthen security, and foster a culture of transparency and trust – all contributing to the growth and stability of the business. 

Let's delve deeper into some of the common mistakes that startups make and how remote workforce management can help avoid them.

Enhancing Productivity and Avoiding Burnout

One common mistake startups make is failing to monitor and manage employee productivity effectively. In the fast-paced startup environment, there's often a tendency to work long hours, leading to employee burnout. According to a report by Gallup, burned-out employees are 63% more likely to take a sick day and 2.6 times as likely to be actively seeking a new job. This can disrupt the startup's operations and stifle growth.

here are a few strategies startups can adopt to monitor productivity effectively and prevent employee burnout:

Set Realistic Goals and Expectations: Establishing clear and achievable objectives helps guide employees in their tasks without overextending themselves. Ensure these goals are aligned with the employees' skills and capabilities, and provide necessary support or training where needed.

Encourage Regular Breaks: Encourage employees to take regular short breaks throughout the day to refresh and recharge. Studies show that taking brief, regular breaks can improve productivity and mental agility.

Prioritize Work-Life Balance: Respect personal time and discourage the culture of "always-on." Encourage employees to disconnect from work after hours, during weekends, and on vacations. This allows them sufficient time to rest and recuperate.

Promote Wellness Initiatives: Implement wellness programs that cater to the physical and mental health of employees. These could include activities like online yoga classes, mindfulness sessions, mental health resources, and seminars on stress management.

Foster Open Communication: Create an environment where employees feel comfortable discussing their workload, challenges, and any feelings of stress or burnout. Regular check-ins and feedback sessions can provide opportunities for such conversations.

Provide Opportunities for Learning and Development: Providing employees with opportunities for growth and skill development can increase their engagement and reduce the risk of burnout. This could include training sessions, workshops, or access to online learning resources.

Recognize and Reward Employee Efforts: Regular recognition of employees' hard work and achievements can boost morale and motivation, making them feel valued and reducing the risk of burnout. This recognition can be as simple as a shout-out in a team meeting or a written note of appreciation.

Pro Tip: What companies monitor their employees? Companies that care about sustainable growth. Startups can utilize employee monitoring software like Insightful to get a clear, data-driven view of how employees spend their work hours. This can reveal patterns, such as inefficient work habits or unnecessarily long hours, that may be leading to burnout.

Strengthening Security to Prevent Data Breaches

Data breaches can be devastating for startups, both financially and in terms of reputation. IBM's Cost of a Data Breach Report 2020 revealed that the average cost of a data breach for a small business was $2.5 million. Startups, already grappling with numerous challenges, can ill-afford such a setback.

Here are some strategies that startups can use to protect themselves:

Maintain Up-to-Date Security Measures: Regularly update your security software, firewalls, and system patches to protect against the latest threats. Investing in robust antivirus and anti-malware solutions is also essential.

Educate Employees: Regularly train employees on the importance of data security and best practices, such as not opening suspicious emails, not sharing sensitive information, and using secure networks. Create a culture where data security is everyone's responsibility.

Use Strong Authentication Measures: Implement multi-factor authentication where possible, especially for systems containing sensitive data. Regularly changing passwords and using password managers can also enhance security.

Limit Access to Sensitive Data: Not all employees need access to all data. Implement an access control system where individuals only have access to data necessary for their roles. Regularly review and update these permissions.

Regularly Backup Data: Regular data backups can help mitigate the effects of data loss in case of a breach. Ensure that backups are stored securely, in multiple locations if possible.

Develop a Data Breach Response Plan: Despite taking all precautions, breaches can still occur. Having a detailed response plan can help minimize damage when they do. This plan should outline steps to contain the breach, assess the damage, notify affected parties, and restore normal operations.

Engage Cybersecurity Professionals: For startups dealing with large amounts of sensitive data, it might be worth hiring a cybersecurity professional or consulting a cybersecurity firm. They can provide expert guidance and help identify potential vulnerabilities.

Pro Tip: Insightful's remote track software offers robust security features like real-time alerts for unusual activity and stringent data encryption standards. It helps identify potential internal threats, thus enabling swift action to prevent data breaches. Why do employers monitor workers? There are many reasons, among them being security posture to protect vital resources.

Fostering a Culture of Transparency and Trust

Startups, in their quest for rapid growth, sometimes neglect the importance of fostering a positive company culture. According to a report by Deloitte, 94% of executives and 88% of employees believe a distinct workplace culture is crucial to business success.

Here are some strategies startups can employ to nurture a vibrant culture:

Define Core Values: The first step in building a strong culture is to clearly define your startup's core values. These should reflect what your company stands for and guide decision-making. Once defined, ensure they're communicated to every member of the team.

Lead by Example: Leaders play a crucial role in shaping company culture. They must exemplify the company's core values in their actions and decisions. This sets a precedent for the rest of the team and fosters a culture of trust and respect.

Encourage Team Collaboration: Promote a culture of teamwork and collaboration. This can be achieved by setting team goals, organizing collaborative projects, or facilitating team-building activities.

Encourage Innovation: Foster a culture that celebrates creativity and innovation. Encourage employees to think outside the box and reward novel ideas. A culture that promotes innovation is not only more fun and engaging but also drives business growth.

Practice Corporate Social Responsibility: Engage in activities that give back to the community. This not only enhances your startup's reputation but also fosters a sense of pride and satisfaction among employees.

Pro Tip: Implementing employee monitoring in a transparent and ethical way can help build a culture of trust. Insightful's customizable settings allow startups to create a monitoring system that aligns with their values. By openly communicating the reasons for monitoring, startups can demonstrate their commitment to fairness, productivity, and security, thus enhancing trust and engagement among employees.

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