Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

As a small business owner, you have a lot on your plate. You are constantly juggling multiple responsibilities and trying to make the most out of your limited resources. 

One of the challenges you may face is managing your employees' productivity and performance - like how to monitor remote workers’ productivity. While employee monitoring systems can provide valuable insights, the cost and complexity of implementation can be overwhelming, especially for small businesses.

At the same time, keeping tabs on your employees' work is essential for maintaining accountability and improving workflow. That's why we have put together this guide to help you navigate the benefits of employee monitoring and choose a cost-effective software that fits your business needs. 

We understand the unique challenges that small business owners face, and our goal is to provide practical advice and tips that can help you improve your operations without breaking the bank. Discover how Insightful’s remote team management software is perfect for small businesses!

The Benefits of Employee Monitoring Software for Small Businesses

Employee monitoring software has several benefits for small businesses, such as increased productivity and accountability, improved security, and compliance with company policies and legal requirements. Let's take a closer look at each of these benefits.

Increased Productivity and Accountability:

According to a survey conducted by the American Management Association, 66% of companies that implemented employee monitoring software reported increased productivity. Another study found that monitoring employees' computer activity can lead to an increase in work efficiency of up to 8%.In addition, employee monitoring software can help hold employees accountable for their work by providing a detailed report of their activity.

Improved Security:

Employee monitoring software can help businesses identify security breaches and prevent data breaches and other security risks. According to a report by Cybersecurity Ventures, employee negligence is the cause of 33% of all data breaches. By monitoring employee activity, companies can identify suspicious behavior and take proactive steps to prevent security breaches.

Compliance with Company Policies and Legal Requirements:

Employee monitoring software can help businesses ensure that employees are following company policies and legal requirements. For example, if a company is in a regulated industry, such as healthcare or finance, employee monitoring software can help ensure compliance with industry regulations. This can help businesses avoid fines and legal liabilities.

Key Features to Look for in Employee Monitoring Software

When choosing an employee monitoring software for your small business, there are several key features to look for:

  • User-Friendliness: Look for an employee monitoring software that is easy to use and understand. The software should have a simple interface and be easy to navigate.

  • Affordability: As a small business, you want to choose an employee monitoring software that is affordable and fits within your budget. Look for software that offers flexible pricing plans and doesn't charge for unnecessary features.

  • Customization Options: Look for employee monitoring software that allows you to customize the software to meet your specific needs. For example, you may want to track certain activities or set up alerts for specific events.

  • Integrations with Other Tools: Look for employee monitoring software that integrates with other tools, such as project management software or time tracking tools. This can help you streamline your workflow and make it easier to manage your business operations.

Budget-Friendly Employee Monitoring Tools

Now, let's take a closer look at five budget-friendly employee monitoring tools that can provide value for your small business:

Insightful

Insightful is an affordable employee monitoring software designed specifically for small businesses. It offers features such as time tracking, app and website monitoring, productivity insights based on location, and screenshots. Its pricing starts at $8 per user per month, making it an excellent budget-friendly option for small businesses. 

Kickidler 

Kickidler is another budget-friendly employee monitoring software that offers a wide range of features, including activity tracking, keystroke logging, app and website monitoring, and remote desktop control. Its pricing starts at $6.99 per user per month, making it a very affordable option for small businesses. 

VeriClock

VeriClock is a cloud-based time tracking and employee monitoring software that is ideal for small businesses. It offers features such as time tracking, location tracking, and mobile app monitoring. Its pricing starts at $5 per user per month, making it an affordable option for small businesses. 

Tips for Implementing Employee Monitoring Software Successfully

Implementing employee monitoring software can be challenging, but with the right approach, you can ensure a successful implementation. Here are some tips for implementing employee monitoring software successfully:

  • Communicate with Employees: Before implementing employee monitoring software, it's essential to communicate with your employees and explain why you're implementing the software. This will help your employees understand the benefits of the software and how it will help them improve their performance.

  • Set Clear Goals and Expectations: It's crucial to set clear goals and expectations for your employees when implementing employee monitoring software. This will help your employees understand what is expected of them and how the software will be used to measure their performance.

  • Offer Training and Support: Implementing employee monitoring software can be overwhelming for some employees. It's essential to offer training and support to help your employees understand how to use the software effectively.

It's important to note that employee monitoring software should not be used as a tool for micromanaging or invading employees' privacy. Instead, it should be used as a way to improve productivity and accountability and ensure compliance with company policies and legal requirements.

Additionally, consider how to monitor office computers responsibly. It's important to be transparent with your employees about the information that is being collected and how it will be used. This will help build trust and ensure that your employees feel comfortable with the software.

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Employee Monitoring

The Budget-Friendly Guide to Choosing and Implementing Employee Monitoring Software for Small Businesses

Written by
Kendra Gaffin
Published on
May 3, 2023

As a small business owner, you have a lot on your plate. You are constantly juggling multiple responsibilities and trying to make the most out of your limited resources. 

One of the challenges you may face is managing your employees' productivity and performance - like how to monitor remote workers’ productivity. While employee monitoring systems can provide valuable insights, the cost and complexity of implementation can be overwhelming, especially for small businesses.

At the same time, keeping tabs on your employees' work is essential for maintaining accountability and improving workflow. That's why we have put together this guide to help you navigate the benefits of employee monitoring and choose a cost-effective software that fits your business needs. 

We understand the unique challenges that small business owners face, and our goal is to provide practical advice and tips that can help you improve your operations without breaking the bank. Discover how Insightful’s remote team management software is perfect for small businesses!

The Benefits of Employee Monitoring Software for Small Businesses

Employee monitoring software has several benefits for small businesses, such as increased productivity and accountability, improved security, and compliance with company policies and legal requirements. Let's take a closer look at each of these benefits.

Increased Productivity and Accountability:

According to a survey conducted by the American Management Association, 66% of companies that implemented employee monitoring software reported increased productivity. Another study found that monitoring employees' computer activity can lead to an increase in work efficiency of up to 8%.In addition, employee monitoring software can help hold employees accountable for their work by providing a detailed report of their activity.

Improved Security:

Employee monitoring software can help businesses identify security breaches and prevent data breaches and other security risks. According to a report by Cybersecurity Ventures, employee negligence is the cause of 33% of all data breaches. By monitoring employee activity, companies can identify suspicious behavior and take proactive steps to prevent security breaches.

Compliance with Company Policies and Legal Requirements:

Employee monitoring software can help businesses ensure that employees are following company policies and legal requirements. For example, if a company is in a regulated industry, such as healthcare or finance, employee monitoring software can help ensure compliance with industry regulations. This can help businesses avoid fines and legal liabilities.

Key Features to Look for in Employee Monitoring Software

When choosing an employee monitoring software for your small business, there are several key features to look for:

  • User-Friendliness: Look for an employee monitoring software that is easy to use and understand. The software should have a simple interface and be easy to navigate.

  • Affordability: As a small business, you want to choose an employee monitoring software that is affordable and fits within your budget. Look for software that offers flexible pricing plans and doesn't charge for unnecessary features.

  • Customization Options: Look for employee monitoring software that allows you to customize the software to meet your specific needs. For example, you may want to track certain activities or set up alerts for specific events.

  • Integrations with Other Tools: Look for employee monitoring software that integrates with other tools, such as project management software or time tracking tools. This can help you streamline your workflow and make it easier to manage your business operations.

Budget-Friendly Employee Monitoring Tools

Now, let's take a closer look at five budget-friendly employee monitoring tools that can provide value for your small business:

Insightful

Insightful is an affordable employee monitoring software designed specifically for small businesses. It offers features such as time tracking, app and website monitoring, productivity insights based on location, and screenshots. Its pricing starts at $8 per user per month, making it an excellent budget-friendly option for small businesses. 

Kickidler 

Kickidler is another budget-friendly employee monitoring software that offers a wide range of features, including activity tracking, keystroke logging, app and website monitoring, and remote desktop control. Its pricing starts at $6.99 per user per month, making it a very affordable option for small businesses. 

VeriClock

VeriClock is a cloud-based time tracking and employee monitoring software that is ideal for small businesses. It offers features such as time tracking, location tracking, and mobile app monitoring. Its pricing starts at $5 per user per month, making it an affordable option for small businesses. 

Tips for Implementing Employee Monitoring Software Successfully

Implementing employee monitoring software can be challenging, but with the right approach, you can ensure a successful implementation. Here are some tips for implementing employee monitoring software successfully:

  • Communicate with Employees: Before implementing employee monitoring software, it's essential to communicate with your employees and explain why you're implementing the software. This will help your employees understand the benefits of the software and how it will help them improve their performance.

  • Set Clear Goals and Expectations: It's crucial to set clear goals and expectations for your employees when implementing employee monitoring software. This will help your employees understand what is expected of them and how the software will be used to measure their performance.

  • Offer Training and Support: Implementing employee monitoring software can be overwhelming for some employees. It's essential to offer training and support to help your employees understand how to use the software effectively.

It's important to note that employee monitoring software should not be used as a tool for micromanaging or invading employees' privacy. Instead, it should be used as a way to improve productivity and accountability and ensure compliance with company policies and legal requirements.

Additionally, consider how to monitor office computers responsibly. It's important to be transparent with your employees about the information that is being collected and how it will be used. This will help build trust and ensure that your employees feel comfortable with the software.

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