Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Only a few years ago, if a friend told you their company used employee monitoring software, you may have frowned with disapproval. At the time, monitoring tools seemed like the first clue that you were dealing with an organization that values micromanagement and disregards burnout.

Now we know better. As remote work blossomed, companies quickly moved on to some form of tracking to maintain the productivity of their remote teams.

The majority of employees also realized that these tools can help them achieve better results and work-life balance even in the office setting.

So, what is the best software for monitoring employees? How do you best implement a monitoring tool? Read on to find out.

Benefits of Using Employee Monitoring Software

For an employer, monitoring software is a meaningful ally. It allows them to enhance workforce management, productivity, and security measures.

Enhancing Employee Engagement & Attendance

Employee monitoring software tracks website and application usage and reveals how employees spend their work hours. This tells you whether or not employees are focused on their tasks, and helps you better address engagement issues.

Boosting Productivity

Monitoring tools like keyboard and mouse activity tracking help assess how actively employees are using their devices. This allows you to understand who is working diligently and who may be idling too often.

Strengthening Company Security

Employee monitoring is also vital for security and legal compliance. Archived employee activity can be vital in defending the company in legal disputes. On top of this, tracking website access and data transfers can prevent data breaches.

Best Practices for Employee Monitoring Implementation

Whether your employees accept the monitoring efforts or feel reluctant to do so depends on how you represent its goals. Here is how to give the news and maintain morale:

1. Engage with Your Employees

Have a meeting to transparently discuss all aspects of the monitoring software to mitigate your team’s negative reactions.

2. Clarify Legal Boundaries

Educate your staff about the legal aspects of monitoring. Make it clear that the intention isn't to invade their privacy but to enhance operational efficiency.

3. Establish a Formal Policy

Draft a formal policy that outlines the specifics of monitoring as well as data collection and usage. This policy should be developed with input from employees to ensure it's fair and transparent, and signed by all of them.

4. Limit Monitoring to Work Hours

Monitoring should ideally be restricted to work hours to avoid overreach into personal time. If your policy allows for personal use of devices during breaks or after hours, ensure the monitoring software accommodates this.

5. Choose Ethical Monitoring Tools

Opt for software that prioritizes ethical monitoring over stealth surveillance. Clear communication about what is monitored, such as keystroke logging or screen recording, is vital to maintain trust.

6. Use Company-Owned Devices Only

Ensure that monitoring software is installed only on company-owned devices. If monitoring is necessary on personal devices, provide company-owned hardware with pre-installed monitoring tools.

What is the Best Software for Monitoring Employees? Top Tools According to Popularity

Selecting the right software depends on your specific needs. Here are the top picks:

Teramind 

Teramind is a good choice for enhancing security threat protection. It includes a robust Data Loss Prevention (DLP) package that helps safeguard your company's network and data. Beyond standard monitoring features, Teramind offers audit and forensics tools to thoroughly investigate security breaches.

     ✅Easy detection of security threats

     ❌Doesn’t work on Linux OS

Veriato

Veriato is recommended for large organizations. Thanks to its scalability, it can handle thousands of endpoints. The software uses AI technology to monitor employee behavior and enhance company security. Key features include risk scoring, anomaly detection, and insider threat detection. These capabilities make Veriato a solid choice for employee monitoring in larger enterprises.

     ✅Great for larger organizations

     ❌High learning curve

Insightful

Insightful is ideal employee monitoring software for companies that need comprehensive oversight and productivity improvement. This tool offers robust features including real-time activity tracking and screenshots, advanced analytics of productivity, and customizable reports. With capabilities like insider threat detection and seamless integrations with existing systems, Insightful ensures optimal security and efficiency. This is what makes it a top choice for any organization looking to enhance its operations.

     ✅Customizable to fit any tech infrastructure

     ✅User-friendly and easy to navigate

Conclusion

The best employee monitoring software for your company needs to integrate effortlessly with your current processes and technology infrastructure. This ensures a smooth implementation and improved efficiency.

Your ideal monitoring software should also offer detailed reporting and analytics to deliver essential insights into employee performance and productivity.

All these features will help you optimize workforce management and enhance your business operations for maximum gain.

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Employee Monitoring

What Is the Best Software for Monitoring Employees?

Written by
Vanja Savic Petrovic
Published on
April 25, 2024

Only a few years ago, if a friend told you their company used employee monitoring software, you may have frowned with disapproval. At the time, monitoring tools seemed like the first clue that you were dealing with an organization that values micromanagement and disregards burnout.

Now we know better. As remote work blossomed, companies quickly moved on to some form of tracking to maintain the productivity of their remote teams.

The majority of employees also realized that these tools can help them achieve better results and work-life balance even in the office setting.

So, what is the best software for monitoring employees? How do you best implement a monitoring tool? Read on to find out.

Benefits of Using Employee Monitoring Software

For an employer, monitoring software is a meaningful ally. It allows them to enhance workforce management, productivity, and security measures.

Enhancing Employee Engagement & Attendance

Employee monitoring software tracks website and application usage and reveals how employees spend their work hours. This tells you whether or not employees are focused on their tasks, and helps you better address engagement issues.

Boosting Productivity

Monitoring tools like keyboard and mouse activity tracking help assess how actively employees are using their devices. This allows you to understand who is working diligently and who may be idling too often.

Strengthening Company Security

Employee monitoring is also vital for security and legal compliance. Archived employee activity can be vital in defending the company in legal disputes. On top of this, tracking website access and data transfers can prevent data breaches.

Best Practices for Employee Monitoring Implementation

Whether your employees accept the monitoring efforts or feel reluctant to do so depends on how you represent its goals. Here is how to give the news and maintain morale:

1. Engage with Your Employees

Have a meeting to transparently discuss all aspects of the monitoring software to mitigate your team’s negative reactions.

2. Clarify Legal Boundaries

Educate your staff about the legal aspects of monitoring. Make it clear that the intention isn't to invade their privacy but to enhance operational efficiency.

3. Establish a Formal Policy

Draft a formal policy that outlines the specifics of monitoring as well as data collection and usage. This policy should be developed with input from employees to ensure it's fair and transparent, and signed by all of them.

4. Limit Monitoring to Work Hours

Monitoring should ideally be restricted to work hours to avoid overreach into personal time. If your policy allows for personal use of devices during breaks or after hours, ensure the monitoring software accommodates this.

5. Choose Ethical Monitoring Tools

Opt for software that prioritizes ethical monitoring over stealth surveillance. Clear communication about what is monitored, such as keystroke logging or screen recording, is vital to maintain trust.

6. Use Company-Owned Devices Only

Ensure that monitoring software is installed only on company-owned devices. If monitoring is necessary on personal devices, provide company-owned hardware with pre-installed monitoring tools.

What is the Best Software for Monitoring Employees? Top Tools According to Popularity

Selecting the right software depends on your specific needs. Here are the top picks:

Teramind 

Teramind is a good choice for enhancing security threat protection. It includes a robust Data Loss Prevention (DLP) package that helps safeguard your company's network and data. Beyond standard monitoring features, Teramind offers audit and forensics tools to thoroughly investigate security breaches.

     ✅Easy detection of security threats

     ❌Doesn’t work on Linux OS

Veriato

Veriato is recommended for large organizations. Thanks to its scalability, it can handle thousands of endpoints. The software uses AI technology to monitor employee behavior and enhance company security. Key features include risk scoring, anomaly detection, and insider threat detection. These capabilities make Veriato a solid choice for employee monitoring in larger enterprises.

     ✅Great for larger organizations

     ❌High learning curve

Insightful

Insightful is ideal employee monitoring software for companies that need comprehensive oversight and productivity improvement. This tool offers robust features including real-time activity tracking and screenshots, advanced analytics of productivity, and customizable reports. With capabilities like insider threat detection and seamless integrations with existing systems, Insightful ensures optimal security and efficiency. This is what makes it a top choice for any organization looking to enhance its operations.

     ✅Customizable to fit any tech infrastructure

     ✅User-friendly and easy to navigate

Conclusion

The best employee monitoring software for your company needs to integrate effortlessly with your current processes and technology infrastructure. This ensures a smooth implementation and improved efficiency.

Your ideal monitoring software should also offer detailed reporting and analytics to deliver essential insights into employee performance and productivity.

All these features will help you optimize workforce management and enhance your business operations for maximum gain.

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