Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
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Mac desktop app
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Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
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Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
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Time clock device
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Group punch-in
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Add time for others
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SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
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Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
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App and website usage
Activity levels coming soon
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Key Takeaways:

  • Discover ten major challenges of managing remote work, from bridging communication gaps to navigating legal complexities.

  • The article provides actionable solutions to these problems, including recommendations for using enterprise and small business computer monitoring tools like Insightful.

  • You'll gain insights into best practices like setting up frequent video meetings and employing objective performance metrics for evaluation.

  • Learn how a careful selection of tools, policies, and procedures can significantly improve the efficacy of managing a remote team.

Read time:
8 minutes

Welcome to the age of remote work, where our daily commute is a mere shuffle from the bedroom to the home office, and business meetings are now held via video calls. 

It's no secret that remote work has revolutionized the way we approach our jobs, offering flexibility and freedom like never before. 

But hold on just a minute! 

While the perks of remote work are undoubtedly appealing, there's a flip side to this modern marvel: the hidden costs that can silently chip away at your organization's productivity and efficiency.

In this blog post, we'll not only reveal the top challenges that come with remote work, but we'll also arm you with practical strategies and software tools (like remote PC monitoring software) to help you conquer these obstacles and keep your remote workforce running like a well-oiled machine.

1. Communication Breakdowns

We've all been there: you send a quick email or Slack message to a colleague, only to realize that it's been misinterpreted, leading to confusion and delays. When working remotely, these communication breakdowns can become even more frequent and frustrating.

How to solve it:

Scheduling Regular Check-ins and Video Meetings:
Routine meetings serve more than just a status update; they offer a formal avenue for clearing up ambiguities and offering qualitative insights that written communication may miss. The element of video adds an additional layer of interpersonal interaction, making it easier to gauge reactions and understand nuances. This reduces the likelihood of misunderstandings taking root and causing larger problems down the line.

Implementing Monitoring Software like Insightful:
While the idea of "monitoring" may initially seem intrusive, in the context of remote work, it can be instrumental in ensuring effective teamwork. Software platforms like Insightful give an analytical snapshot of how team members are interacting with their work and each other. Rather than just being a tool to ensure people are working, it serves as an early warning system.

2. Diminished Company Culture

Ah, company culture – that intangible, yet oh-so-important, aspect of any organization. The shift to remote work can lead to a diluted sense of camaraderie and shared values.

How to solve it:

Virtual Team-Building Activities and Social Events:
One of the overlooked challenges in remote work settings is the erosion of the collective spirit or communal ethos that typically occurs in physical office environments. Team-building activities serve as an antidote to this issue. These events, when hosted virtually, offer a break from the monotony of work and provide an opportunity for employees to engage with each other in a more relaxed setting.

Employment of PC Remote Monitoring Software:
Beyond the scope of interpersonal relations, there exists a need to quantitatively assess employee engagement and alignment with the company’s mission. Software solutions like Insightful can be invaluable here.

Rather than serving merely as a "surveillance tool," the software can offer actionable data on employee engagement and productivity patterns. It can show how closely employees are aligned with the project goals or the overarching mission of the company. 

3. Decreased Employee Engagement

When employees work from home, they can sometimes feel isolated or disconnected from their team and organization. This lack of engagement can lead to decreased motivation and productivity.

How to solve it:

Culture of Recognition for Employee Achievements and Milestones:
When the immediate, physical cues of a traditional office—like an impromptu congratulation or a pat on the back—are absent, the void can dampen the morale and motivation of remote workers. To mitigate this, it's crucial to institute a formalized structure for recognizing and celebrating accomplishments, however big or small. This could range from sending a company-wide email to acknowledge a job well done, to more elaborate gestures like digital certificates, bonuses, or even promotions.

Usage of PC Remote Monitoring Software for Real-Time Productivity Feedback: While cultural initiatives are instrumental in keeping employee engagement high, they must be complemented by more immediate and functional measures to gauge and improve productivity. That’s where tools like Insightful come into play.

These software platforms track productivity work from home and can offer a granular view of how time is being spent during work hours, allowing both employers and employees to identify areas for improvement. More importantly, the real-time feedback feature can enable timely interventions. If an employee is straying off track, immediate corrective guidance can be provided, which is invaluable in sustaining productivity and focus in a remote work environment.

4. Inefficient Time Management

When working remotely, it's all too easy for employees to get lost in their inbox or become overwhelmed with tasks. Without proper time management, productivity can take a hit.

How to solve it:

Promoting Daily Routines and Defined Work Hours:
Remote work presents a unique challenge in that the boundaries between professional and personal life can often blur, leading to disorganized work schedules. Employees could benefit from instituting a well-structured daily routine that clearly delineates their work hours. Such routine-making can be as simple as outlining a start and end time for the workday, or more complex, like time-blocking specific tasks.

Utilization of Remote Monitoring Tools for Task Prioritization:
In a remote work setting, the absence of the immediate oversight that typically exists in physical office spaces can make it challenging for employees to focus. Therefore, the usage of monitoring tools like Insightful can serve a dual purpose. 

First, they enable employers to gain an understanding of how time is being allocated among various tasks. Second, they empower employees with insights that can help them prioritize their responsibilities more effectively. The data generated can reveal patterns, such as excessive time spent on emails or less critical tasks, thereby enabling employees to realign their focus towards activities that truly matter.

5. Cybersecurity Risks

With remote work comes the increased risk of cybersecurity threats, as employees access sensitive company information from their personal devices and networks.

How to solve it:

Implementation of Rigorous Cybersecurity Policies and Employee Training:

One of the pivotal steps for safeguarding an organization against cybersecurity threats in a remote work setup is the formulation and strict enforcement of comprehensive cybersecurity policies. These policies should outline the types of data that can be accessed remotely, the protocols for secure data transmission, and the acceptable use of personal devices for work purposes.

Adoption of Secure PC Remote Monitoring Software:
In addition to policy formulation and training, technological measures also hold substantial weight in cybersecurity. Employing a secure remote monitoring software like Insightful is beneficial for a twofold reason.

First, it allows for the real-time monitoring of employees' online behavior, enabling the quick identification of any activities that could jeopardize the company's digital assets. Second, a secure platform would have built-in encryption and multi-factor authentication features to ensure that the monitored data is not susceptible to unauthorized access. By selecting a software solution that is inherently secure, companies can add an extra layer of protection against potential cyber intrusions.

6. Increased Expenses

While remote work may initially seem like a cost-saving measure, the expenses associated with providing the necessary tools and equipment for employees can add up quickly.

How to solve it:

Formulation of a Dedicated Budget for Remote Work Expenses:

One of the initial steps in managing the additional costs associated with remote work is to devise a targeted budget. This financial blueprint should include the various costs of remote work, ranging from the hardware and software required for each employee to any subscription-based tools and services needed for effective online collaboration.

Selection of Cost-Effective Tools for Monitoring:
When it comes to managing remote employees, it’s essential to focus not just on the cost but also the efficacy of the monitoring tools employed. Tools to monitor remote workers like Insightful offer an affordable yet effective means of monitoring employee productivity.

7. Difficulty Identifying Burnout

Burnout can be a serious issue for remote employees, as the lines between work and personal life become blurred. It's crucial to recognize the signs of burnout early to prevent lasting damage to your employees' well-being and your organization's productivity.

How to solve it:

Employee Education and Encouragement to Set Limits:
A preventive measure to address the issue of burnout is to foster a corporate culture that underscores the importance of work-life balance. Employees should be educated on the need for setting explicit boundaries between work and personal life.

Deployment of Monitoring Software for Behavioral Analysis:
It is essential to have mechanisms in place to spot the early signs of burnout, and remote monitoring PC software like Insightful can play an instrumental role in this regard. Monitoring solutions provide objective data on employee work patterns, such as continuous hours of work without breaks, late-night work sessions, or extended periods of inactivity.

8. Challenges in Tracking Performance

When your team is dispersed and working from home, it can be challenging to accurately assess employee performance and provide constructive feedback.

How to solve it:

Define Transparent Performance Indicators:
In a remote work setting, the absence of physical oversight necessitates a shift towards objective and quantifiable performance metrics. Companies should define a set of transparent and measurable key performance indicators (KPIs) that align with organizational objectives.

Use Monitoring Software for Data-Driven Performance Assessment:
Technology plays an essential role in the modern remote workspace, bridging the geographical gaps and bringing data to the forefront of performance assessment. Software platforms like Insightful can provide a wealth of actionable data on employee behavior and output.

These metrics can be aligned with predetermined KPIs to generate a more comprehensive understanding of individual and team performance. For instance, you could track metrics related to task completion rates, active engagement during work hours, and even collaboration efficiency among team members.

Enable Constructive Feedback Loops:
Data alone can’t complete the performance evaluation process; it needs to be coupled with meaningful communication. Use the information gathered through monitoring tools to engage in substantive discussions with employees about their performance, areas for improvement, and potential paths for career growth. 

9. Onboarding and Training Hurdles

Integrating new employees into your organization can be tricky when everyone is working remotely. Providing effective training and support is essential for setting your new hires up for success.

How to solve it:

Construct Well-Structured Virtual Onboarding Programs:
The onboarding process serves as the initial touchpoint for new employees to become acquainted with your organization's culture, expectations, and work processes. Given the lack of face-to-face interactions in a remote setting, it's essential to develop a robust virtual onboarding program.

Employ Real-Time Monitoring for Immediate Feedback:
Real-time monitoring tools like Insightful can be invaluable for keeping tabs on the progress of new hires. Unlike in a traditional office setting, where supervisors can casually observe how a new employee is adapting, the remote environment necessitates a more structured approach to tracking progress.

Utilize monitoring software to gauge how well new employees are assimilating the training material, how efficiently they're able to navigate internal systems, and whether they're engaging actively in tasks and projects. This data can be used to provide immediate, actionable feedback, making the onboarding process more responsive and adaptive to individual needs.

Periodic Check-ins for Course Correction:
Beyond just the initial onboarding period, periodic reviews should be conducted to assess how well the new employee is integrating into the team and culture. The information gleaned from monitoring tools can be used in conjunction with self-assessments and peer reviews to form a well-rounded understanding of the new hire's performance and adaptation. This allows for course corrections to be made early on, rather than letting misunderstandings or inadequacies fester.

10. Legal and Compliance Issues

Remote work can introduce new legal and compliance challenges, such as adhering to local labor laws and regulations in various jurisdictions where your employees are based.

How to solve it:

Consult with Specialized Professionals:
In a remote work setting, employees may be spread across various geographical locations, each with its own set of labor laws and regulations. Organizations must consult legal experts familiar with these diverse jurisdictions, as well as HR professionals experienced in remote work settings, to ensure all policies align with both local and international requirements. This can range from wage laws to overtime regulations, and it requires regular updates to stay in compliance as laws evolve.

Utilization of Secure Monitoring Tools:
Secure remote monitoring software like Insightful can help ensure that these standards are being met by tracking work-related activities in real-time. Monitoring tools can be customized to flag specific non-compliance issues, such as unauthorized data access or breach of secure communication protocols. This allows for immediate corrective action to be taken.

Routine Audits and Checks:
Periodic internal audits can serve as a double-check mechanism to ensure that all remote work policies are being adhered to and that the monitoring software itself is functioning as intended. Audit findings can be used to refine existing protocols, identify gaps in compliance, and take preemptive action to prevent future violations.

So, there you have it – the top hidden costs of remote work and how to solve them. By implementing these strategies and using the right tools like Insightful, you can effectively manage remote teams and ensure that your organization continues to thrive in the remote work era.

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