Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Group punch-in
Visual reports
Email reports
Time rounding
Manager approvals
Add time for others
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
Email reports coming soon
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

Employee monitoring has become an increasingly popular practice in today's workplaces. 

While some argue that it can increase productivity and improve security, others believe it's an invasion of privacy and that there are negative effects of employee monitoring on morale. 

In this blog post, we'll explore the pros and cons of employee monitoring and discuss how Insightful, an employee monitoring tool, finds the perfect balance between privacy and productivity when it comes to monitoring staff at work.

Pros of Employee Monitoring

Increased Productivity

We all know that time is money, and wasted time is wasted money. Unfortunately, according to a study by RescueTime, the average worker spends only 2 hours and 48 minutes of their workday on productive tasks. Yikes!

The solution? Employee monitoring. And it's not about micromanaging your employees, it's about providing them with the necessary tools and support to help them perform at their best.

In fact, according to the Society for Human Resource Management (SHRM), 60% of organizations reported an increase in productivity after implementing employee monitoring software. 

By tracking employees' activities, including websites visited, time spent on tasks, and applications used, employers can identify inefficiencies and make changes to increase productivity.

Improved Security 

Cyberattacks are no joke, and they're only getting worse. The IBM report revealed that the number of data breaches surged by 33% in 2020, resulting in significant financial losses and damage to a company's reputation.

But here's the good news: with employee monitoring tools, you can reduce the risk of cyberattacks and keep your sensitive data safe.

By keeping tabs on your employees' activities, you can detect and prevent insider threats, which are responsible for a staggering 30% of data breaches, according to a 2021 report by Verizon.

Moreover, employee monitoring tools can help you adhere to industry-specific regulations, such as HIPAA in healthcare or GDPR in Europe, which require strict data protection measures. Not only does this protect your company from financial loss, but it also safeguards your customers' privacy and trust.

Better Compliance with Company Policies and Guidelines

Whether you deal with sensitive financial information, medical records, or trade secrets, compliance is critical to your success. But with so many policies to keep track of, how can you ensure that your employees are adhering to them?

That's where employee monitoring comes in. By tracking your employees' activities, including their internet usage and social media, you can proactively manage compliance and detect any policy violations before they cause serious damage.

For example, if an employee accidentally shares sensitive information on social media or uses company email for personal purposes, your monitoring tool can flag these activities and enable you to take corrective action promptly.

Don't let compliance issues derail your business. With employee monitoring tools, you can stay ahead of the game and protect both your company and your customers from potential data breaches and their associated costs. 

And remember, according to the National Cyber Security Alliance, 60% of small businesses go out of business within six months of a cyber attack. 

Easier to Manage Remote Workers

As remote work continues to become more common, the need for effective management of remote workers is increasing. 

The ability to work from home or any other location offers employees flexibility and autonomy, but it can also lead to distractions, lack of structure, and decreased productivity.

According to a survey by Buffer, 98% of remote workers want to continue working remotely at least some of the time for the rest of their careers. However, managing remote workers can be challenging.

By using the best software for remote working,  managers can track employees' activities and communication, ensuring that remote workers are staying on task and completing their work in a timely manner. This can include monitoring the time spent on tasks, websites visited, and applications used, among other things.

Cons of Employee Monitoring

Infringement of Privacy

Invasion of privacy can have disastrous effects on employee morale and job satisfaction. No one wants to feel like they're constantly under surveillance, which can lead to a negative impact on their overall well-being and work performance.

Employers can alleviate employees' concerns by being transparent about their monitoring policies and communicating why it's necessary, in addition to not using hidden computer monitoring software. 

It's important to strike a balance between privacy and productivity by only monitoring relevant activities and not invading employees' privacy beyond what's necessary.

Negative Impact on Employee Morale

Employee monitoring can be a delicate topic for many employees, causing them to feel like their privacy is being invaded and that their employer doesn't trust them. This can lead to a serious decrease in morale, job satisfaction, and even employee retention.

That's why it's critical for employers to be upfront and transparent about their monitoring policies. By communicating why monitoring is necessary and how it's being used, employees can better understand the reasoning behind it and feel more comfortable with the practice.

Ultimately, finding the right balance between monitoring and employee privacy is essential for creating a positive work environment that promotes productivity and job satisfaction.

Risk of Data Breaches and Misuse

With cyber-attacks and data breaches on the rise, the use of employee monitoring tools has brought new concerns around data privacy. 

These tools have the potential to collect sensitive information such as personal details, login credentials, and browsing history. In the wrong hands, this information can lead to serious consequences for both employers and employees.

To protect against such risks, employers must take responsibility for securing their monitoring tools and comply with data protection regulations such as the GDPR and CCPA. This means using advanced data encryption and secure storage practices and limiting sensitive data access to authorized personnel only.

Potential Legal Issues

Breaking privacy laws and data protection regulations can result in devastating legal consequences for employers. This is especially true for companies operating in regions like the European Union, where strict data protection laws like GDPR are enforced.

Failing to comply with these laws can result in hefty fines and reputational damage. Employers must also obtain the necessary consent from their employees and provide them with clear and transparent communication about their monitoring policies.

By respecting the privacy rights of their employees and following relevant laws and regulations, employers can avoid legal issues and cultivate a culture of trust and respect in the workplace.

How Insightful Finds the Perfect Balance

Insightful, the best known employee monitoring software, is the ultimate tool that hits the sweet spot between privacy and productivity. 

With customizable tracking features, employers can monitor specific behaviors without invading their employees' privacy. It also guarantees the safety of sensitive data through secure storage and data encryption. 

Insightful prioritizes transparency and communication by allowing employers to communicate their monitoring policies, fostering trust and promoting a harmonious work environment.

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