Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

“The new normal” is already a somewhat archaic term. Still, compared to the business practices from just a few years back, many things are different. Most of all, where we work and how we cooperate have changed. Companies have had to adjust their monitoring practices accordingly.

So, how do companies monitor remote workers? We list all the methods and explain some of the most popular ones.

How Do Companies Track Remote Workers? The Full List of Methods

The way a company monitors its workers depends on the type of work they do. Sometimes the focus is on punctuality, other times on the time spent on the telephone or certain websites.

Well then, how do companies track remote workers? What are their preferred tracking strategies? Here is the full list of potential tracking methods:

Tracking Software

Major features that tools in this category share are:

  • Monitoring employees' performance (including idle and active time)
  • Monitoring working hours and time spent on tasks
  • Recording websites visited and apps workers use
  • Logging keystrokes
  • Reviewing employee emails or private messages on work devices
  • Taking regular or random screenshots
  • Recording employees’ screens
  • Tallying social media activity

Phone Call Monitoring Devices

These tools log phone calls made or received by employees. Sometimes they are incorporated into tracking software, and sometimes they are a stand-alone tool.

Video Surveillance Methods

Video surveillance involves requesting the employees to have their webcams on throughout the work day and watching live or recordings of their actions. This sort of monitoring is rare.

Location Tracking Tools

To track the location of employees, some companies rely on software that differentiates between office and remote work. Others, however, use specialized software for this purpose that pinpoints the exact location of an employee.

What Are the Most Common Employee Tracking Practices?

There is not a universal answer to this question. Check out the methods that are perceived as most dependable:

🔍 Monitoring Employees' Performance

Insightful tracking software, for example, differentiates between active and idle time depending on keyboard and mouse usage. Based on this and project-related productivity data, this software calculates the overall performance level of an employee. To ensure data security and employee privacy, Insightful does not provide keystroke logging.

🔍 Recording Websites Visited & Apps Used

Companies often want to gauge how much time employees spend on different applications. Tracking software, such as Insightful, consistently reports on app usage, documents, and websites visited. With this info, managers can further improve the work process.

🔍 Taking Regular or Random Screenshots

Regular, random, or on-demand screenshots allow better control over a company's data security. In addition, company leaders often rely on the psychological effect of this tactic. Employees are less likely to knowingly misuse sensitive information and visit useless websites if they know their screens are monitored.

🔍 Monitoring Working Hours & Time Spent on Tasks

To better manage attendance for remote teams, companies choose to invest in a reliable employee monitoring and time-tracking solution, such as Insightful. As an additional benefit, these tools allow accurate completion time and cost assessments for the company’s potential clients.

🔍 Tracking of Employee Location

Companies track employee locations for different reasons and use different types of software to do this. Those who need data on how employee productivity correlates to the office and remote work will rely on software like Insightful. Others that need more detailed information will use other tech solutions.

How Do Employers Track Remote Workers’ Location? 

One of the lesser-considered questions is: “How do employers track remote workers' location?” Both employees who often do fieldwork and those who do desk jobs remotely might be trying to figure this out. Here is how your employer can pinpoint your location:

     📍 IP Address Tracking: The IP address of the device connected to the company network can disclose a general location, such as the city or region.

     📍 GPS Location Tracking: GPS tracking is often enabled on company devices like smartphones and laptops to provide accurate employee location data. 

     📍 Wi-Fi Tracking: A specialized software identifies nearby Wi-Fi networks by their MAC addresses and can estimate the employee's location based on known network locations.

     📍 User Fingerprinting: This involves gathering device-specific information like browser version and system settings. These details create a unique profile that helps trace employee activities across devices and places.

Conclusion

In the US, the majority of states allow employee monitoring without consent or notice. This is why you can never be certain whether you are being monitored.

Still, the best practice is to be open about the monitoring methods and ways the company protects employee personal data in the process. Openness fosters trust and encourages people to give their best shift after shift.

In short, when it comes to monitoring practices, honesty truly is the best policy.

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Employee Monitoring

How Do Companies Monitor Remote Workers?

Written by
Vanja Savic Petrovic
Published on
May 15, 2024

“The new normal” is already a somewhat archaic term. Still, compared to the business practices from just a few years back, many things are different. Most of all, where we work and how we cooperate have changed. Companies have had to adjust their monitoring practices accordingly.

So, how do companies monitor remote workers? We list all the methods and explain some of the most popular ones.

How Do Companies Track Remote Workers? The Full List of Methods

The way a company monitors its workers depends on the type of work they do. Sometimes the focus is on punctuality, other times on the time spent on the telephone or certain websites.

Well then, how do companies track remote workers? What are their preferred tracking strategies? Here is the full list of potential tracking methods:

Tracking Software

Major features that tools in this category share are:

  • Monitoring employees' performance (including idle and active time)
  • Monitoring working hours and time spent on tasks
  • Recording websites visited and apps workers use
  • Logging keystrokes
  • Reviewing employee emails or private messages on work devices
  • Taking regular or random screenshots
  • Recording employees’ screens
  • Tallying social media activity

Phone Call Monitoring Devices

These tools log phone calls made or received by employees. Sometimes they are incorporated into tracking software, and sometimes they are a stand-alone tool.

Video Surveillance Methods

Video surveillance involves requesting the employees to have their webcams on throughout the work day and watching live or recordings of their actions. This sort of monitoring is rare.

Location Tracking Tools

To track the location of employees, some companies rely on software that differentiates between office and remote work. Others, however, use specialized software for this purpose that pinpoints the exact location of an employee.

What Are the Most Common Employee Tracking Practices?

There is not a universal answer to this question. Check out the methods that are perceived as most dependable:

🔍 Monitoring Employees' Performance

Insightful tracking software, for example, differentiates between active and idle time depending on keyboard and mouse usage. Based on this and project-related productivity data, this software calculates the overall performance level of an employee. To ensure data security and employee privacy, Insightful does not provide keystroke logging.

🔍 Recording Websites Visited & Apps Used

Companies often want to gauge how much time employees spend on different applications. Tracking software, such as Insightful, consistently reports on app usage, documents, and websites visited. With this info, managers can further improve the work process.

🔍 Taking Regular or Random Screenshots

Regular, random, or on-demand screenshots allow better control over a company's data security. In addition, company leaders often rely on the psychological effect of this tactic. Employees are less likely to knowingly misuse sensitive information and visit useless websites if they know their screens are monitored.

🔍 Monitoring Working Hours & Time Spent on Tasks

To better manage attendance for remote teams, companies choose to invest in a reliable employee monitoring and time-tracking solution, such as Insightful. As an additional benefit, these tools allow accurate completion time and cost assessments for the company’s potential clients.

🔍 Tracking of Employee Location

Companies track employee locations for different reasons and use different types of software to do this. Those who need data on how employee productivity correlates to the office and remote work will rely on software like Insightful. Others that need more detailed information will use other tech solutions.

How Do Employers Track Remote Workers’ Location? 

One of the lesser-considered questions is: “How do employers track remote workers' location?” Both employees who often do fieldwork and those who do desk jobs remotely might be trying to figure this out. Here is how your employer can pinpoint your location:

     📍 IP Address Tracking: The IP address of the device connected to the company network can disclose a general location, such as the city or region.

     📍 GPS Location Tracking: GPS tracking is often enabled on company devices like smartphones and laptops to provide accurate employee location data. 

     📍 Wi-Fi Tracking: A specialized software identifies nearby Wi-Fi networks by their MAC addresses and can estimate the employee's location based on known network locations.

     📍 User Fingerprinting: This involves gathering device-specific information like browser version and system settings. These details create a unique profile that helps trace employee activities across devices and places.

Conclusion

In the US, the majority of states allow employee monitoring without consent or notice. This is why you can never be certain whether you are being monitored.

Still, the best practice is to be open about the monitoring methods and ways the company protects employee personal data in the process. Openness fosters trust and encourages people to give their best shift after shift.

In short, when it comes to monitoring practices, honesty truly is the best policy.

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