Getting Started with Web-Based HR Software

Whether you are running a new business or have been in charge of a company for a while chances are you’ve come across some type of HR software. 

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The HR changes that these types of tools can bring are amazing and they go all the way from automation to cutting down time spent on administrative tasks. 

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Not only does it mean a smoother candidate screening and interviewing process, less paperwork for the HR professionals, but it also allows for quicker and informed project management, more accurate performance assessment, and easier communication among company employees and teams. 

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Therefore, introducing a web-based HR software into your organization is definitely a must, for companies of all sizes, structures, and industries. It’s bound to increase your efficiency, especially if you are hiring and monitoring remote employees. 

As a matter of fact, according to HR.com, 57% of companies are using specific performance management software such as JobScience or BambooHR. 

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It’s so entrenched in all aspects of business, that it’s slowly become necessary for successful HR management of workers’ well-being as well as their productivity in the office or at home. 

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Here is how. 

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Recruitment and Hiring

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Finding the right candidates for a job opening in your company and ultimately filling the position with the best one is hard. 

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It’s more than just interviewing applicants and weighing their skills and experience through a series of interviews, tests, and expectations. 

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It’s about getting a clear and precise job ad in front of a large enough number of people that you have your pick of qualified and engaging candidates who have the potential to fit right in with your company culture. 

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It’s also about having precise information about each candidate right when you need it, and in the form you can easily use and access uninterruptedly. 

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Workable

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Workable has taken all the boring out of the hiring process by replacing hand-filled spreadsheets and manually sent emails with a sophisticated applicant tracking system (ATS) that simplifies the hiring process significantly. It’s an affordable, easy-to-use, and highly functional system that will modernize the everyday tasks of HR professionals. 

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JobScience

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JobScience is, however, more than just an ATS. It’s a complex, but engaging all-in-one recruitment CRM software designed to satisfy the needs of both recruitment agencies and corporate HR departments. It features well-optimized talent acquisition pipelines, as well as the tools for reference, interview, and onboarding management that allow you to hire and stay compliant while doing so. 

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Healthcare and Benefits

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When hiring new employees, healthcare packages and other generous perks are what can sway the best candidates to choose you over other companies. 

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Over half of employers state that health and wellness perks will have a bigger impact on talent acquisition and employee loyalty in the next few years. 

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Most wanted benefits are:

1. Healthcare insurance (e.g., medical, dental): 40%
2. Vacation/Paid time off: 37%
3. Performance bonus: 35%
4. Paid sick days: 32%
5. 401(k) plan, retirement plan and/or pension: 31%
6. Flexible schedule (e.g., work from home): 30%
7. Office perks (e.g., free lunch, casual dress): 19%

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But your care for employees shouldn’t stop there. 

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It’s not enough to just provide your staff with a high-level healthcare package, but also to make it easier for the entire company to keep track of and use it. 

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In that sense, platforms like VBA software and Namely are created specifically for that purpose. 

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VBA Software

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VBA Software enables your company to seamlessly handle a variety of insurance claims - medical, dental, vision, HRA, HSA, flex, life, disability, etc. The tool’s flexible tracking and administration system make it easy for companies of all sizes to minimize risk and overhead for their employees. 

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Namely

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On the other hand, Namely is a platform designed to help organizations manage not only the core HR tasks like talent acquisition, onboarding, and benefits, but also maintain a resourceful, usable, and compliant HR database with a built-in payroll system in place. It also offers plenty of HR analytics data which allows for better strategic planning in this department and on the company level by recognizing the company needs and aiding in focusing on its top priorities. 

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All-in-one HR Solutions

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In case you didn’t know, there are more than 20 different types of HR software available on the market today, including employee wellness and benefits, employee monitoring software, and more. Each has been designed with specific employer and employee needs in mind, each with its own set of benefits and drawbacks. 

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However, a lot of companies prefer having an all-encompassing solution at their disposal. One that can help HR professionals cover multiple pain points in order to make their jobs easier. 

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Zenefits and BambooHR are some of the solutions that successfully combine several different kinds of HR software into one. 

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Zenefits

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The Zenefits platform facilitates the onboarding process, PTO organization, performance reviews, benefit and payment management - all from one dashboard. It provides easier task handling so the employees can focus on their top priorities, and helps to reduce human error, thus making sure all employee data is compliant with the latest regulations. 

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BambooHR

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One of the most famous HR software, BambooHR is focused on making sure that the processes don’t stand in the way of worker productivity and workplace well-being. Championing a comprehensive and secure HR database as the foundation for building a positive and efficient company culture, BambooHR should be a welcome tool in any HR professional’s toolbox. It’s easy to use and quite affordable, so it’ll best serve small and mid-sized businesses that want to build Human Resource Information Systems (HRIS) that fit their growing needs. 

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Employee Development and Discipline

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As many as 90% of companies have some form of employee monitoring at work. 

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While your first thought may be that they are doing that to make sure they don’t overpay their staff and out of the desire to control their workers, that’s not always the case. 

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In order for the company to grow and develop, so must its people. 

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That’s why some companies invest in the tools that tell them which employees need a little bit of assistance in professional development and if there are those that just don’t perform to the company standards. 

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Such tools are WeThrive and EmpXtrack. 

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WeThrive

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It all starts with a survey. One survey that lets the company and its management know who among your staff needs help in the workplace, in which areas, and which way. Afterward, the platform becomes an endless source of understandable reports and action plans designed to provide optimal results. The all-encompassing platform makes performance reviews easier to bear and can be used anytime, in any industry, and in any setting (for example, team building). 

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EmpXtrack

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EmpXtrack is more than an HR management platform with the employee time tracking function - it strives to leave more time for the employees to nurture a productive and cohabitable company culture. It integrates onboarding applicant tracking with an employee database and performance feedback, thus making sure the HR department has insight into all aspects of the staff’s professional lives. 

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With so many examples of HR software on the market, it’s difficult to choose the right one. But no matter which one you choose to implement in your work environment, always make sure it matches your needs. That way, your company and your employees can truly reap the benefits. 

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This article was originally written on May 25th, 2016 by Marija Grgur. It was updated on June 5th, 2020 by Aleksandra Djordjevic.