Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
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Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
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Facial recognition
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Group punch-in
Visual reports
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Time rounding
Manager approvals
Add time for others
Android app
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Windows desktop app
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SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
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Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
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Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

In today's fast-paced business world, keeping track of employee workloads is crucial to maintaining productivity and ensuring the success of your company, especially in remote teams.

Employee monitoring provides a practical solution for managing workloads, allowing employers to identify areas of concern, allocate resources efficiently, and maintain a balanced work environment.

In this blog, we'll explore how to use Insightful’s remote screen monitoring software to manage workloads and discuss tools, implementation strategies, and tips for success.

The Negative Impact of Poor Workload Management

Effective workload management is essential for maintaining productivity, engagement, and overall employee well-being. Unfortunately, poor workload management can lead to a host of negative consequences for both the employees and the organization. 

Here are a few of the ways poor workload management can negatively impact your workforce and business:

Decreased Productivity and Efficiency

One of the most apparent consequences of poor workload management is decreased productivity and efficiency. When employees are overloaded with tasks, they are more likely to become overwhelmed, leading to:

  • Difficulty in prioritizing tasks

  • Increased likelihood of making errors

  • Procrastination and wasted time

These factors contribute to a decline in overall work output and can have long-term consequences on the organization's bottom line.

Increased Stress and Burnout

The constant pressure to meet deadlines and juggle multiple tasks can lead to heightened stress levels among employees. Chronic stress can have severe implications for both mental and physical health, including:

  • Anxiety and depression
  • Sleep disturbances

  • Weakened immune system

Moreover, prolonged stress can result in burnout, characterized by emotional exhaustion, cynicism, and reduced personal accomplishment. Burnout has been linked to various negative outcomes, such as increased absenteeism, reduced job satisfaction, and higher turnover rates.

Lower Employee Morale and Engagement

Poor workload management can lead to a negative work environment, resulting in lower employee morale and engagement. Disengaged employees are less likely to be motivated, committed, or contribute to the organization's success. This lack of engagement can manifest itself in several ways, including:

  • Reduced collaboration and teamwork

  • Resistance to change and innovation

  • Apathy towards the organization's goals and values

In the long run, a disengaged workforce can hinder organizational growth and limit its ability to adapt to changing market conditions.

Higher Turnover Rates

When employees consistently experience poor workload management, they may become more likely to seek employment elsewhere. High turnover rates can be costly for organizations due to the expenses associated with recruitment, onboarding, and training new employees. 

Additionally, losing experienced employees can result in a loss of valuable skills, knowledge, and expertise, negatively impacting the organization's overall performance.

Damaged Reputation

Finally, poor workload management can damage an organization's reputation. As employees leave due to dissatisfaction or burnout, word of mouth can spread, making it more challenging to attract top talent. Moreover, poor workload management can lead to missed deadlines, unsatisfied clients, and lower-quality work, further tarnishing the organization's image in the marketplace.

Identifying Workload Imbalances

To effectively manage workloads, it's important to first identify any existing imbalances. Employee monitoring tools, like Insightful’s software to monitor staff working from home, can help you achieve this by providing key insights into employee performance and productivity. Here are some steps to take:

  • Analyze Time Spent on Tasks: Utilize Insightful's time tracking feature to monitor how much time employees spend on various tasks. This can help you identify overworked employees or areas that may require additional support.

  • Evaluate Task Prioritization: Ensure that employees are focusing on high-priority tasks by using Insightful's task management tool. This can help you identify areas where employees may be spending too much time on low-priority tasks.

  • Measure Productivity: Tracking productivity work from home with Insightful provides you with productivity metrics to determine how effectively your employees are managing their workloads. This will help you identify employees who may be struggling and require additional support or resources.

Implementing Workload Management Strategies

Once you've identified workload imbalances, you can implement strategies to address them. Here are some proven techniques:

  • Set Clear Expectations: Clearly communicate expectations to your employees regarding their workloads and responsibilities. This will help them prioritize tasks and manage their time more effectively.

  • Delegate Effectively: Use Insightful's delegation feature to assign tasks to employees based on their skills and availability. This will help ensure that workloads are distributed evenly and that tasks are completed by the most suitable team members.

  • Monitor Progress: Keep track of employee progress on tasks and projects using Insightful's real-time monitoring features. This will allow you to make adjustments as needed to ensure that workloads remain balanced.

  • Provide Support and Resources: Offer training, mentorship, and other resources to help employees improve their time management and workload management skills.

Fostering a Balanced Work Environment

Maintaining a balanced work environment is crucial for employee satisfaction and productivity. Here are some tips to achieve this:

  • Encourage Breaks: Promote regular breaks to help employees recharge and maintain productivity. Insightful's break reminders can be an effective tool for this purpose.

  • Promote Flexible Work Arrangements: Consider offering flexible work schedules or remote work options to help employees better manage their workloads and personal commitments.

  • Acknowledge Achievements: Recognize and reward employees for their hard work and contributions. This can boost morale and encourage continued productivity.

Harnessing the Power of Employee Monitoring

Employee monitoring, when used correctly, can be a powerful tool for managing workloads and promoting a balanced work environment. By leveraging the features offered by Insightful, you can gain valuable insights into employee performance, implement effective workload management strategies, and foster a culture of productivity and success. Remember to approach employee monitoring with respect for employee privacy and always maintain open communication to address any concerns.

Key Insightful features for effective employee monitoring include:

  • Productivity Management: Complete, real-time productivity insights help you understand and support how your team works throughout the day.

  • Hybrid & Remote: Unify your team, regardless of their location, and offer work flexibility with clear visibility and transparency at all times.

  • Time & Attendance: Manage and measure your team’s time with automated time and attendance, whether you work in the office, remote, or in a hybrid setting.

  • Operational Efficiency: Assess task and process efficiency to improve workflows, maximize your ROI, and better manage resource allocation.

  • Technology Usage: Gain insight into how the apps and websites your team uses impact everyday workflows, and optimize your tool stack for maximum efficiency.

Best Practices for Implementing Employee Monitoring

To ensure successful implementation of employee monitoring, follow these best practices:

  • Transparency: Clearly communicate the purpose and scope of employee monitoring to your team. This will help build trust and encourage employee buy-in.

  • Privacy: Establish and enforce policies that protect employee privacy. Monitor only work-related activities and avoid tracking personal information or activities.

  • Data Security: Ensure that your employee monitoring software, like Insightful, adheres to strict data security standards to protect sensitive information.

  • Regular Reviews: Periodically review the data collected by your employee monitoring tools to assess workload imbalances, productivity trends, and areas for improvement.

  • Continuous Improvement: Use the insights gained from employee monitoring to continually refine your workload management strategies and foster a culture of ongoing improvement.

Unlock the Full Potential of Employee Monitoring

When implemented thoughtfully and ethically, employee monitoring can be a valuable asset for managing workloads and boosting overall productivity. 

By using Insightful's comprehensive features, you can gain crucial insights into employee performance, identify workload imbalances, and implement strategies to create a more balanced and productive work environment. 

Following best practices and focusing on continuous improvement will help you unlock the full potential of employee monitoring and drive your company's success.

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