How Time Management Software Can Help with Cybersecurity for Remote Teams

Cybersecurity risks can put your company’s data in jeopardy and threaten to unravel the strong relationships you’ve built with your customers. 

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All it takes is one network infiltration or data breach to reset any progress you’ve made.

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To mitigate these cybersecurity risks, you need a way of safeguarding your data and ensuring your remote employees uphold company policy at all times. In this guide, we’ll explore how you can develop best practices for boosting cybersecurity with your remote teams through time management software.

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Promote Healthy Work-Life Balance

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While it may seem like a peculiar tactic for bolstering cybersecurity, promoting a healthy work-life balance for remote workers is one of the best ways you can use remote pc surveillance software.

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Why?

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The employee monitoring definition is any method you use for managing employee performance and tracking activity. User activity software solutions can be an excellent tool in this regard.

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Remote employees are prone to the occasional lapse in concentration - they’re human, after all - but even more so when they’re tired or overworked. You can remedy this and increase levels of alertness to counteract cybersecurity threats by monitoring their workload and productivity levels.

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Using the best stealth computer monitoring software like Insightful you can track and improve employee performance by monitoring how employees spend every hour, which can let you know how likely it is that they’ll succumb to burnout. 

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With Insightful, monitoring work from home employees can provide a granular view and allow you to see what your remote team is working on in real time. Providing you with a play-by-play overview of app and website usage, you can pinpoint exactly when certain employees could benefit from a break to refresh their focus levels.

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You could also use the software development productivity time data you collect to send out regular reminders to take breaks based on when your remote team is at its most and least active. 

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Identify Opportunities for Education

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Time management software allows you to easily identify trends in productivity and performance. However, it can also help you recognize when your remote team members may benefit from upskilling or further education.

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One use case for this is brushing up on cybersecurity protocols.

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If your remote team members are aware of cybersecurity risks but don’t understand how they happen or what they can do to minimize or mitigate them, then you could be inadvertently opening the doors to cyberthreats.

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After browsing remote monitoring software reviews and using employee monitoring software lists of the best options, you can pick the perfect solution for your business.

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Implementing software to monitor employee work from home for your remote team, you can track activities over the course of a week or month and identify any activities that might heighten the risk of cybersecurity threats.

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For example, employees using websites or apps that aren’t given the green light by the IT department can be a red flag. Similarly, employees with heightened levels of activity outside of work or consistently requesting access to permission-restricted documents may signal the need for cybersecurity education.

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Encourage Adherence to Company Policy

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Another way you can use time management software to help with cybersecurity is by encouraging remote team members to adhere to company security policy.

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Workforce analytics platforms provide you with a wealth of data, including when employees log in and log out for the day, what apps and websites they use throughout the day, and some even let you take regular screenshots to hold employees accountable.

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With this information, you can see if employees are following security protocols correctly, and also set up backup measures that minimize the risk of data breaches. 

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For example, you could have notifications alert you when an employee forgets to log out of their computer at the end of the day. This can help you be proactive in your defense against cybersecurity threats and also provide you with reminders to bring up company policy to employees when they seemingly forget to take a particular action.

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Highlight Suspicious Activity

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Sometimes the spotlight should also shine on your remote employees themselves, in order to catch out any suspicious activity that may be going on.

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Employee fraud is one of the more common forms of cyberattacks on companies, and it’s much more difficult to protect against. 

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While time management software can help you ensure employees are upholding your cybersecurity measures, what can it do if the threat comes from within?

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With a real-time dashboard helping you visualize remote employee activity throughout the day, you can flag activity that raises suspicion. When you remain vigilant with a proactive approach to cybersecurity, you can catch the cybercriminals before they run off with important data.

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Insightful allows you to manage permissions to data so you can see if employees are trying to access something they shouldn’t. You can also use the platform to set up regular screenshots which illuminate employee activity throughout the day and also serve as an effective deterrent to fraudulent activity.

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Build Data-Rich Reports

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The best way to defend your company against cybersecurity threats is to know employee activities inside and out.

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If you can build a stockpile of data on your remote teams and their daily actions, you can infer how to improve your current security measures. 

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If, for instance, you find that a lot of employees are using apps that aren’t approved by the IT department, then it could be that this is a potential risk to your data. In this case, you could ask your remote team what apps they find most useful for their day-to-day activities and evaluate whether it’s worth switching productivity apps to have more oversight.

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You might also find from the data-rich reports you build with Insightful that there are more than a few instances of employees attempting to access data they don’t have permission to. This could simply be a coincidence, or it could be something more sinister.

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A general review of your permission access policy could resolve this issue if it’s simply the case that employees need to view more documents to complete their work. Or this data could provide you with reason to raise your suspicions regarding certain employees, in which case you could further scrutinize their actions with your time management software.

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