Things are starting to change for the average worker.

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Companies are starting to focus more on work-life balance and switch to hybrid or remote work models.

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The companies that have embraced these changes state that their productivity hasn’t dropped. On the contrary—it soared!

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But how to monitor employee productivity? How to do it accurately and fairly? Are there fail-proof tools that collect the right amount of data?

How to Improve Productivity Monitoring Practices?

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Take a look at the selected monitoring strategies you can start using today:

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1. Encourage Self-Monitoring

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Ask employees to track their own activities using checklists or activity logs. These tools help employees:

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✅ Monitor their progress against goals and deadlines

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✅ Make notes within checklists

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✅ Report to their managers at regular intervals

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On top of this, activity logs, which document daily tasks and interruptions, can provide detailed insights into how employees spend their time.

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Manual activity logs might fit the needs of small teams, but as the team grows, you should consider a more robust tool for automatic monitoring, such as Insightful.

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2. Set Initial Benchmarks

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Begin by establishing baseline metrics that will help you monitor productivity. Identify the expected work outputs for each role.

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Setting these expectations provides clarity and accountability for both employers and employees.

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3. Focus on Task Completion

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Measure productivity based on task completion rather than hours worked. Use relevant parameters, such as the speed of customer service, the number of invoices processed, or sales calls made.

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4. Use Feedback Surveys

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Conduct client surveys to gather feedback on employee performance. This can pinpoint issues with the timeliness or quality of your employees’ service. At the same time, it can help you recognize and reward excellent employees to boost morale and motivation.

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5. Rely on Insightful—Productivity-Tracking Software

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Insightful monitoring software allows employers to precisely and fairly track employee productivity and performance. This software offers features such as:

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Automated time tracking

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Real-time activity insights

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Detailed web &  app usage reports

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Thanks to its robustness, it ensures that every minute of work is accounted for. It also minimizes errors in productivity calculations. In other words, it fosters transparency and a fair work environment where both employers and employees can rely on accurate data to evaluate and improve productivity.

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How to Track Productivity of an Employee?

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Are you considering how to track productivity of an employee? Check out the two additional ways that can help you gain a better understanding of each individual employee.

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Request Detailed Updates

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In every individual meeting with employees, ask for a detailed account of their recent activities and completed tasks. Listen carefully and ask follow-up questions to delve deeper.

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Showing consistent interest in their actions in one-on-one meetings establishes accountability and helps in planning the next steps.

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Track Presenteeism, Absenteeism, & Recognise Early Signs of Burnout With Insightful

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Monitoring both absenteeism and presenteeism is crucial for assessing employee productivity and spotting burnout early on.

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Presenteeism, where employees work while ill, reduces productivity. It can also prolong recovery times, reduce efficiency, and lead to burnout.

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High absenteeism can also impact overall productivity due to work-related stress or health issues. It is a sign that burnout is taking its toll.

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Insightful can detect discrepancies in each employee's performance, spot early signs of burnout, and flag them so you can react on time. With this data, you can further inquire to find out what kind of problems your employee is facing and offer assistance.

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How to Track Team Productivity?

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Deliberating on how to track team productivity? We have handpicked a couple of extra tips on how to collect more insight into productivity on a team level.

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Evaluate Your Company Culture

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Company culture encompasses the way your management and employees behave and communicate within their teams, on the company level, or with clients.

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A negative or toxic company culture can severely impact productivity, increase staff turnover, and raise recruitment and retention costs. Positive culture, on the other hand, boosts teamwork, productivity, and employee retention.

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Assess & Enhance Efficiency with Insightful

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Insightful's productivity monitoring software analyzes workflow efficiency and identifies bottlenecks. It also gives you insights that can help you optimize team performance.

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Revealing a team’s app and website usage highlights the usage of productive tools and helps eliminate inefficiencies on the team level. This way, Insightful reinforces the sense of accountability among team members and facilitates speedy task completion.

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In short, it streamlines processes, people, and technology and, by doing so, maximizes your team's effectiveness.

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Innovation and transparency are your friends. You can approach the matter of monitoring from several sides. Still, the state-of-the-art tech solutions and open communication will help you the most in determining the level of your employees’ productivity.

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So, utilize the available digital tools and create opportunities to talk to your employees both in individual and team meetings.

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Discover how Insightful can help you bolster your monitoring process—book a demo with our team ASAP!