Employee monitoring software like Insightful is used to track computer usage time. It measures how much time your workers have spent using different apps, as well as browsing various websites. 

A proper employee tracking system will give you an overview into the productive and unproductive time each staff member, or team, has had during the set time period. Eventually, this will lead your team to become more productive as well as successful. 

So, how does it work?

In order to explain how employee tracking software works, we’re going to tear it apart, feature by feature, to show you how each of them functions, and how they can benefit you.

Apps and Website Tracking + Categorization

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Let’s kick this off with Apps and Websites tracking and categorization! It’s an amazing feature that tracks which apps and websites each of your employees is using at any given time.

What is more, when you set up the website tracking software you’ll be able to categorize apps into productive, unproductive and neutral. The best part it - you can do this on a team level, because Facebook is useful for your marketing team, but not so much for the developers. 

When user starts an app, it’ll almost instantly show in your dashboard, and it’ll calculate the amount of time the user has spent in that app. The same goes for websites.

Screenshots

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The screenshot feature is optional. You might want it turned on to make sure your marketing team is actually being productive on Facebook. At the same time, you can select how many screenshots do you want taken within an hour. 

The screenshot option doesn’t have to be activated for everyone either. For example, you don’t want the software to take screenshots of your accountant’s monitor, as these would expose everyone’s bank accounts.

To provide full security and transparency to your employees, you can allow them to see their screenshots and erase them at any time. This way, if they happened to be shopping, you won’t get access to their credit card numbers.

Time & Attendance

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Any employee monitoring tool has a time and attendance feature. Usually, you can set up the monitoring software to start and stop at a certain time, depending on your working hours. This feature is perfect for keeping track of who worked overtime, as well as who came late to work three days in a row.

This feature works in any work environment - flexible, remote, or fixed working hours, because the software can be set to activate only when the computer is connected to the company’s network. 

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Payroll Calculator

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Going through everyone’s working hours and calculating payroll based on that can take way too much of your accountant’s time. Within the payroll calculator you can set the hourly rate for each employee, and based on their working hours good computer monitoring software will automatically calculate how much money should you pay all your workers.

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Biorhythm

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Biorhythm is an essential part of any work tracker app dashboard. It’s an overview into everyone’s productivity levels. You can see the whole company, or each team separately, and check what time of the day is the most productive, or unproductive.

Having all the data in one place will make it easier for you to assign new projects, tasks, as well as to provide more accurate estimates when it comes to deadlines and budgeting.

Client Login

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We’ve all been there - deadlines are approaching, clients are calling or emailing non-stop, like you’re not busy enough trying to meet everyone’s requirements.

Well, thanks to the client login option, your clients can log into the dashboard and see the progress on their projects, with screenshots, without having to contact anyone from your team. Pretty handy, right?

Wrap Up

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There you have it, a list of the best features employee monitoring software can offer. Which one is your favorite? Try Insightful's employee tracker software and let us know!

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