Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Group punch-in
Visual reports
Email reports
Time rounding
Manager approvals
Add time for others
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
Email reports coming soon
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

When implementing time tracker PC solutions, the first piece of advice you should keep in mind is to track with reason. What this means is that even though scheduling and time tracking software can have a lot of appealing features, you should never track everything for the sake of tracking. For every metric you decide to take into account, you need to ask yourself ‘Why do I need to know this?’

Things are no different when you use a time tracker for projects. Soon upon installing one, you’ll discover that you can measure and track many things, including time on tasks, apps used, attendance, overtime, screenshots, real time data, daily reports, and so on.

If you track all of this indiscriminately, you’ll end up wasting a lot of time and resources on collecting the data you won’t know how to use.

Luckily, we’ve compiled a shortlist of four features of a time tracker for projects that are essential for any business and any project that’s being overseen, along with the reasons why you should be considering these metrics and how to use them to the benefit of the project and your business at large.

1. Who Does What

Even a simple time tracker will give you insight into who’s working on which part of the project. The top time tracking tools will give you this information in real time as well as in the form of a report or overview. This is a basic but powerful feature because you can find out which employee in a team does design in Photoshop, which one makes PowerPoint presentations and who does outreach via email. This can come in especially handy if you have thousands of employees and can’t get to know their team dynamics otherwise.

Now on to the real question - how can you use this data from your time tracker for projects?

Well, first of all, it resolves the issue of accountability. If a problem happens on a project, you’ll be able to know who exactly to turn to in order to explain what happened and try to fix the issue.

And secondly, this hour tracking software data can help inform your future decisions on work delegation. Since you know which employee is efficient and used to working in certain apps or on particular types of tasks, you’ll be able to assign future tasks and projects accordingly to get optimal efficiency.

2. Time for Specific Tasks

Another core functionality of computer usage time tracking software is, well, time tracking. It can show you exactly how long each employee worked on a specific task within a project.

This could be useful information for many reasons. The obvious one is tracking progress. Time tracker for projects will tell you how many tasks are done and how many are in progress, which will give you a pretty accurate estimate of how close the team is to completing the project.

You can control much of the workflow by setting milestones and measuring how much time it takes your team to reach them. This can also help you decide how to set reasonable and appropriate deadlines for similar projects in the future.

3. Billable Hours

Some types of employee scheduling and time tracking software, such as Insightful, let you combine the time tracking functionality that we mentioned in the previous section with the hourly rate that you can manually set for each employee or project individually. This creates a precise and accurate account of billable hours.

This report provided by an hours worked tracker app is an excellent way to present your progress and project costs to your client. It’s automatic, accurate, neat and customizable.

4. Software Used

Another one of the pillar features of time tracking business software is detecting which programs your employees use and how much time they spend it them, as well as which websites they visit.

Having these insights can tell you which resources are necessary for each type of project, even if you’re not familiar with the procedures. You can use this to decide which software and website subscriptions you should keep investing in and what resources to drop and save some money. This has the potential to make future projects easier to track and more practical in terms of the cost.

Bonus Tip for Tracking Projects

As a bonus, we’ll let you in on a little secret - you can use something called automatic time mapping to make project tracking much easier.

Not every employee hours tracker has this feature, but Insightful is one of those that do. Automated time tracking works by detecting the name of the file that an employee is working on and assigns that time to a specific project. The system is immune to errors and completely hands-free, which is the reason why it’s perfect for tracking projects.

It’ll make the measuring of all the other metrics we’ve discussed much easier, so it might be worth considering.


Tracking projects accurately and with business goals in mind is simply a responsible thing to do. But if you really want to take your company efficiency to the next level and optimize your business processes, using a time tracker for projects is the best way to do just that. And hopefully, now you know how by understanding what to track and why.

We’ve reserved a 7-day free trial for you….

Want your hybrid or remote team to be more productive?

Claim your free 7-Day full feature trial of Insightful today. Insightful’s actionable work insights make your team more productive, efficient and accountable.

Ready to Take Full Control Of Your Workplace?

Try the simplest solution today…

Start Free Trial