Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Activity levels
Remote desktop control
Website/activity blocking
Screenshots on demand
Screen recording
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
User behavior analytics
Data loss prevention
Advanced file and web monitoring
Productivity reports
Team reports
Email reports
Access management
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
Timecard management
Shift Trading
Break time management
Real-time tracking
PTO Management
Client billing
GPS tracking
Clock out reminders
Manual time
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Group punch-in
Visual reports
Email reports
Time rounding
Manager approvals
Add time for others
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
Start/stop buttons
Automatic time mapping
App and website usage
Activity levels coming soon
Real-time tracking
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
Client login
Productivity analysis
Email reports coming soon
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
On-premise hosting

There are many reasons why work tracking software such as Insightful is becoming more popular these days. For one, it’s incredibly easy to use - you just install the system on all the computers that you want to track, and everything else is mostly automatic. Employee monitoring software collects data on app and website usage, measures activity levels and productivity, enables you to take screenshots of employees’ computer screens, track their attendance and overtime, etc.

Being able to get this data and insights gives you an opportunity to make quite a few optimizations to your business processes. For example, you can organize your team’s workflow based on their productivity levels. Or additionally protect your data with screenshots. Or ensure fair payroll. There are many more examples of how work tracking software can be useful to your company, and it all depends on not only how you use the software, but also which one you pick.

However, when choosing the right solution, many managers and business owners stop at this - they pick their software based on which features it has and how much it costs. Those a bit more detail-oriented also take into consideration the quality of customer support or how easy it is to implement and use the system, but this is usually where the decision-making process ends.

The problem is that an incomplete picture like this can lead to some pretty basic problems. You believe that you’ve installed the best and most functional work tracking software, only to discover that it isn’t stable, it lags, the agents disconnect for no reason, some of the features don’t do what you expect them to, or the system ends up storing employees’ private data because you can’t or don’t know how to filter it.

All of these can be huge problems - frequent bugs and crashes in the software can cause some of the valuable data not to be collected or to be lost, and storing private information can present legal issues. This is why you need to consider two more factors when choosing your employee monitoring system - stability and reliability.

How Does Employee Monitoring Software Architecture Ensure Stability?

The stability of the monitoring software is an extremely important consideration that dictates the completeness of your employees’ performance data and therefore the quality of the statistics you get. And yet, this criterion is very often overlooked.

System stability largely depends on the software architecture. If your work tracking software is built using the latest technology and is updated on a regular basis, it’ll be less likely to have bugs. Similarly, having proper security certificates ensures that the monitoring data that gets collected is secured, so that’s another thing you should inquire about.

Let’s take the architecture of Insightful, for example. It consists of three major parts - agents, servers and dashboard. Agents are instances of your monitoring software that are installed on your employees’ computers, and their job is to track activity, collect relevant data and send it to the servers. Here, the data is received and processed using the latest technology such as machine learning and advanced analytics. And finally, the reports compiled from these algorithms are sent to and visually represented in the manager dashboard.

A system like this is simple, but such a straightforward architecture and data flow is what makes work tracking software stable.

What About Reliability of Your Time Tracking Software?

Another crucial consideration is how reliable your monitoring software is. This primarily means that it should do what you want it to do. And you probably don’t want it to collect any private data, such as social media login details or credit card numbers. There are a number of ways in which different systems aim to protect employees’ privacy.

One way to do this is to use blurred screenshots instead of regular ones. This way, you get to see which platform your employees are on and what they’re doing, but you can’t read the fine personal details. For instance, if your app and website usage feature detects the use of Facebook, you can ensure that your system takes only blurred screenshots during this time so that you can know whether they’re uploading any documents that could be sensitive without capturing their private conversations with their friends at the same time.

Another important concept in privacy protection is customization. Even though it might not seem like that has anything to do with privacy, some of the aspects of customization can serve this purpose really well. For example, if you can set custom working hours, you can ensure that your employees won’t be tracked outside that time. Similarly, you can aggregate data and reports on a team level, and thus make sure that you get all the necessary insights while individual data is protected from view.

And finally, one more way to ensure that your employee tracking software is reliable in terms of protecting your data, especially employees’ private data, is to store it on your own servers as opposed to cloud storage. On-premise solutions give you absolute control over all the data, including its security.


Choosing the right work tracking software is a big business decision. On top of this, it’s such an all-around solution, which makes it harder for you to keep in mind all the factors which your decision depends on. Features and price are the usual suspects in this process, but it’s also important not to forget some of the more ‘abstract’ and under-the-hood things that are just as significant for making your monitoring software useful to your business.

Two of these often overlooked factors are software stability, which prevents lags and ensures the consistent quality of your data sets, and reliability, which indicated that all of the features will work the way they’re supposed to without the danger of collecting or storing employees’ personal information. Paying attention to these criteria as well will make your choice more informed, and you’ll get to enjoy seamless and functional software in the long term.

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