Effective Time Management Strategies for Large-Scale Teams

How to boost your team's productivity? It’s a perennial question all performance-focused companies ask themselves. And one area you will find valuable answers is by paying close attention to your time management strategies.

Time management is the process of planning how time should be spent in order to use time more effectively. For businesses, time management is important. Without it, knowing when and what to work on -- and for how long -- is very difficult.

Proper time management helps you work smarter instead of harder. For companies, especially enterprise teams, time management can maximize productivity very effectively. This means employees’ work time is better spent, more work gets done, and business goals are reached much faster.

In this article, we will look at how time management and productivity are linked. We will also discuss four strategies to improve time management, such as using remote productivity monitor software.

How Does Time Management Improve Productivity?

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For busy organizations, it seems there is never enough time in a day. At any given time, there may be dozens of projects in progress at once, with various departments and employees all spreading their efforts to complete each one.

Different companies have their own unique way of ensuring employee productivity. Initiatives and company-wide protocol are established so that valuable employee time is not wasted, such as using a time tracking productivity app.

For large enterprise teams with thousands of employees, it is increasingly complex to manage the time of every staff member and worker at once.

Start With a Top Down Approach to Time Management

A great way to ensure team productivity for enterprise businesses is to implement effective time management strategies. Then reinforce them with effective time tracker apps and productivity tools.

This can be done most effectively on a company-wide level. Naturally, businesses cannot expect each individual employee to manage their time and implement time management strategies by themselves, even with the best productivity software programs.

It is up to the business to establish proper time management standards to help the entire team reach maximum productivity.

By taking this top down approach, large teams can help avoid the  numerous downsides of lacking time management strategies. 

For example, time management strategies can help decrease employee stress and anxiety that stems from the constant feeling that they don’t have enough time to get work done. 

Most managers who define themselves as ‘effective’ have some level of time management support (as provided by the employer).So, it is wise for large enterprise teams to help team members with time management.

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Top 4 Best Time Management Strategies For Enterprise Teams

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Time management is all about implementing the right strategies and guidelines for employees.

With the right time management strategies, employees will get more work done much faster, allowing your business to reach goals and grow faster than was previously possible.

Here are the 4 best time management strategies for enterprise teams: 

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Use Time Blocks To Maximize Productivity And Focus

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Time blocks are an excellent way to maximize productivity and focus, leading to more work being done in less time. Also, the quality of work may improve.

Time blocking means identifying the tasks that must be done and establishing a timeframe in which only the assigned task may be worked on. This is essentially how primary education works: you have an hour to do a test, or you have set time periods for each class where only that topic is taught.

In business, there are often many tasks that could be completed at one time. Many employees will get started on one task only to leap to the next, and then the next, and so on.

By encouraging employees to set time blocks, this allows them to put 100% of their focus on one single task. Work will get done faster and the quality of work will often improve.

It is important that enterprise team members respect the time blocks of fellow employees. That way, everyone can do their work sufficiently. Meetings or time to collaborate can be scheduled separately.

The easiest way to establish time blocks is to determine what tasks must be completed by each team member. Then, together, you can plan out which tasks should be worked on, and when.

A time tracking productivity app can also be used to help track time blocks.

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Factor Downtime Into Your Time Management

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An often overlooked aspect of time management is downtime.

Downtime, as in time spent resting the body and mind, is crucial for enterprise teams. After all, maximum productivity can only be achieved when employees are physically and mentally refreshed.

While most businesses won’t need to schedule downtime during office hours (although large companies like Google actually allow employees to sleep at the office), it’s important to factor in  downtime for employees.

Educating staff on the benefits of taking time off work to rest their mind is a big part of setting downtime parameters. It’s easy for employees to get drawn into the sense that they have to work non-stop. 

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Adjust Your Time Management Strategies for  Remote/Hybrid Work Arrangements

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Remote work and the hybrid working model are becoming increasingly popular, especially since the pandemic. In fact, about 52% of global employees work remotely at least once a week!

Without time management strategies, a hybrid or remote working model can impact productivity in a negative way, so it’s important to impress the importance of time management on employees.

Here are some ways to establish proper time management for remote workers:

• Allow workers a certain level of flexibility, so they can work on what’s most important to them.
• Block out any unnecessary distractions (since remote work may have distractions that wouldn’t typically be found in an office).
• Give employees enough time for breaks during the day, even scheduling them or allowing them to schedule breaks themselves.
• Track employee time and attendance with a remote time tracking productivity app like Insightful.

These simple time management methods will improve productivity for remote and hybrid model employees. They help ensure your team is working when required and and taking the breaks they should be to avoid work and home life blurring into one.

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Implement a Productivity Monitor Software Program 

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Time management and productivity are inseparably linked. Simply, when time is managed effectively, productivity increases.

So, an employee monitoring software should be central to any time management and productivity improvement strategy. This type of productivity monitor software can capture employee time and then translate it into productivity insights. 

A great way to improve time management within enterprise teams is to combine productivity and analytics. Using data allows decision-makers to analyze how productive different team members are throughout the day.

Insights garnered from productivity and analytics software give you a clear way to measure how well your team is using their time. It allows you to see when they do their best work and create an environment that supports productivity.

Productivity software that is designed for remote work can also be used to track employees that work from home.

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How To Increase Team Productivity At Work

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Proper time management is key to boosting productivity in both big and small businesses. However, it is especially important for enterprise teams. 

By implementing the time management strategies included in this article and using time management productivity tools, businesses will see major improvements in the quality and amount of work done on any given day.